Administrative Assistant

Administrative Assistant

Butterfields Candy makes handcrafted hard candy the same way it was done back in 1924 and produces 100% dairy-free, gluten-free, and pure cane sugar-made Candy Buds in Nashville, North Carolina.

Our growing small business is looking for a self-motivated Administrative Assistant to run front and back office operations and assist the Butterfields CEO and President with select Business Planning, Client Relationships, and HR activities:

Position responsibilities:

· Provide telephone coverage for the office as needed.

· Receive and process phone, mail, and online purchase orders, interface with shippers, and maintain shipment lot records.

· Monitor raw material inventories and packaging supplies, place timely material, and supply orders as needed.

· Assist with book-keeping and accounting activities, track and manage accounts payables (AP) and accounts receivables (AR).

· Assist with HR duties: maintain employee files, track time sheets and prepare and manage payroll activities

· Assist in financial planning, cost analysis, and process improvement activities, and maintain accurate expense and revenue information.

· Assist with events and trade show planning and organizing activities

· Follow up on existing customers and event /trade show leads, promote and increase product sales

· Maintain Butterfields Quality, HACCP, Good Manufacturing Practices, and Food Safety process and standards documents, plan and manage yearly certification requirements.

Position requirements:

· Ability to take initiative in a small team, fast-paced environment

· Ability to prioritize, adapt and multitask, work under pressure and meet deadlines

· Professional and personable demeanor in communication, ability to work cooperatively and effectively with various personalities

· Ability to resolve issues/problems quickly to ensure smooth business operations and good judgment.

· Willingness to learn and implement Butterfields Quality, HACCP, Good Manufacturing Practices, and Food Safety processes and standards

· Ability to maintain confidentiality on HR and Business information

· Expert level knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and QuickBooks

· Preferred minimum 1 year Administrative Assistant Experience

This is a part-time position with competitive compensation with the possibility of full-time down the road. If you are a motivated individual who thrives in a fast-paced environment, we would love to hear from you. Apply today to join our team as an Administrative Assistant!

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Monday to Friday

Work Location: In person