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Form of workPosition Description
Job Title:Administrative Assistant
Reports To: Freight Manager
Scope: We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
Major Areas of Responsibility:
- Assist in the preparation of regularly scheduled reports
- Order office supplies
- Write and distribute email, correspondence memos, letters, faxes and forms
- Organize and schedule appointments
- Work on special projects as needed
- Perform data entry into the Oracle system
- Handle requests and queries from senior managers
- Other duties as assigned
Qualifications:
- Proven experience as an Administrative Assistant, minimum 1+ year experience
Skills:
- Proficiency in MS Office (MS Excel knowledge required)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Able to work with minimum supervision
- Basic understanding of accounting
Physical Demands:
- Ability to frequently move items weighing at least 10 pounds
- Must be able to remain in a stationary position for long periods of time
- Infrequently positions self and move about in the office area
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, printer, etc.
This job description is subject to change at any time.
ABC Bus Companies is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ABC are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. ABC will not tolerate discrimination or harassment based on any of these characteristics.
