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SalaryWho We Are:
National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception. As an institution we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student-focused community that is committed to continuous improvement and asks how do we become more “student ready” so that we may better serve our students. We believe that through education we are able to empower change and build healthy communities. Our community works hard in the service of students and supports one another like a family.
What We Offer:
At National Louis University we offer our employees an innovative environment to work together and inspire the ideas that will make an impact. As our external environment changes, our employees are provided the opportunities and tools needed to grow both personally and professionally to remain successful. NLU employees and dependents are offered a wide range of benefits, including but not limited to, Health Insurance benefits, Retirement benefits, Paid Time Off and Educational Benefits.
Job Summary:
The Administrative Assistant will be responsible for providing support and assistance to the Director of Research and Evaluation, Manager of Quality Supports and Evaluation, and Quality Supports and Quality Training Specialists. The Administrative Assistant will be responsible for training logistics. The Administrative Assistant will also be responsible for supporting the Program Administration Scale (PAS) and Business Administration Scale for Family Child Care (BAS) certification and recertification processes. In addition, the Administrative Assistant will be responsible for online module customer support and tracking of module completion. Duties require a broad range of technical and interpersonal skills including advanced word processing, writing and editing, complex data entry, excellent customer service skills, and editing ability
Essential Responsibilities:- TRAINING LOGISTICS AND SUPPORT: The Administrative Assistant will be responsible for training logistics (e.g., organizing, storage, packing boxes, shipping, coordinating copying and collating, booking reservations, ordering). The Administrative Assistant will serve as the primary contact for training participants. The Administrative Assistant will create training materials, maintain and update the Professional Learning Team publications and website pages, assist in the production of training videos and online module content, transcribe interviews, take meeting minutes, oversee the PAS.BAS@nl.ed email account, and enter, archive, and gather data for reports.
PAS AND BAS ASSESSOR CERTIFICATION AND RECERTIFICATION: The Administrative Assistant will process and review assessments for missing information and errors, monitor the collection of missing information, enter data, and prepare and mail reports, letters, certificates, and feedback. The Administrative Assistant will assist with webinar logistics, maintain website information, send renewal date updates.
GENERAL OFFICE SUPPORT: Represent the Center in a professional and ethical manner and assist with other duties as assigned.
- Associate Degree required. Bachelor's Degree preferred.
- One to three (1-3) years Administrative Assistant experience.
- One to three (1-3) years working with Microsoft Word, Excel, and Powerpoint.
Communication/Interpersonal: Communicates effectively and appropriately. Uses good judgment as to what to communicate to whom as well as the best way to get that accomplished. Speaks in a clear and credible manner, selecting the right tone for the situation and audience. Listens to others and allows them to make their point.
Managing Multiple Priorities: Handles multiple assignments and priorities yet still fulfills all commitments. Readily accepts new responsibilities and adapts well to changes in procedures. Gives appropriate priorities to various work demands.
Detail Orientation/Quality Focus: Has established a track record of producing work that is highly accurate, demonstrates attention to detail and reflects well on the organization. Is personally committed to high quality work and encourages others to have similar standards.
Team Orientation: is an effective team player who adds complementary skills and contributes valuable ideas, opinions and feedback. Communicates in an open and candid manner and can be counted upon to fulfill any commitments made to others on the team.
Ethics/Integrity/Values: Demonstrates an unwavering commitments to do what is ethically "right". Consistently tells the truth unless doing so would violate confidentiality or compromise the safety or privacy rights of students or others. Behaves in a manner fully consistent with stated intentions and commitments, even when there is no one to witness activities.
NLU Inclusion Statement
National Louis University is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued. We are dedicated to fostering a culture where diversity, equity, and inclusion remain at the core of who we are. These are more than just words to us: they are truly a way of life for the NLU community. We recognize that differences in abilities, age, ethnicity, gender (identity and expression), race, religion, sexual orientation, socio-economic status, and background bring richness to our work environment. We affirm diverse perspectives, innovative contributions, and authentic presentations of self from every member within the NLU community. We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.
Special Instructions: Please Include the following along with your application: - Resume (Required) - Cover Letter (Optional) NLU Employees please also submit an Internal Posting Form
