Administrative Assistant

The Administrative Assistance duties include providing support to our managers, employees, and contractors, assisting in daily office needs and managing our company’s general administrative activities.

Requirements

• Proven experience as an office manager or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers, fax machines, and scanners
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Ability to prioritize, multi-task, and demonstrate excellent organizational and time management skills
• Attention to detail and problem-solving skills
• Effective communication skills and ability to work independently and/or in team setting
• High School Diploma/GED Equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus
• Self-directed, motivated, and able to work with minimal supervision
• Demonstrate flexibility and ability to adapt to change
• Motivation to take on additional projects and offer the solution
• Comfort in a fast-paced environment with multiple projects

Responsibilities

• Answer and direct phone calls
• Organize and schedule assessments
• Stock office items/bathroom/lobby
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Assist in the preparation of daily, quarterly, and annual reports
• Develop and maintain a filing system
• Maintain inventory, store purchases, and research new deals and suppliers
• Maintain employee contact lists
• Adhere to confidentiality rights and expectations for clients and families
• Assist clients with intake process
• Submit and reconcile expense report
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with the leadership and CEO to assist with daily operations of the organization
• Adhere to professional standards as outlined by protocols, rules and regulations
• Create and manage bill system
• Other duties as needed and/or assigned

I have reviewed this job description and agree to comply with all expectations as listed.