Administrative Assistant

Administrative Assistant
Alliance for Clean Energy New York

Position Overview: The Alliance for Clean Energy New York (ACE NY) seeks an Administrative Assistant to coordinate the day-to-day office activities. We are a hybrid office (remote on Monday and Friday, in office on Tuesday, Wednesday, Thursday). This position can be either full-time or part-time (20-40 hours per week).

The ACE NY Administrative Assistant will have the following duties and responsibilities:

• Accurately track all expenditures of the organization and communicate with the consulting bookkeeper;
• Ensure payments are properly submitted and incoming checks are deposited in a timely basis;
• Handle and process all incoming and outgoing mail, payments, and deliveries;
• Accurately reconcile monthly credit card statements with staff expenditure reports;
• Assist with invoicing and tracking of annual dues payments, company contributions toward projects, and grants;
• Prepare budget reports and other materials for Board Meetings;
• Assist with bimonthly and semi-annual reports to the NYS Ethics Commission;
• Schedule meetings and assist with travel arrangements;
• Maintain office supplies and interact with vendors;
• Organize office operations and procedures;
• Assist other ACE NY staff with event planning;
• Serve as liaison to IT consultant;
• Assist with on-boarding process for new staff members;
• Other office management tasks as necessary.

Qualifications: Strong candidates will have 3-5 years of experience in general office administration, ideally with experience in financial management, human resources, and/or not-for-profit management. Candidates should have expertise with Microsoft Office Suite (Word, Excel, Outlook, Teams), be mature, responsible, and professional, and be able to juggle a variety of tasks. Experience with Mailchimp and/or Fyle would be ideal. An interest in the mission of ACE NY would be a plus.

Salary range: $20/hour - $28/hour, commensurate with level of experience

ACE NY is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

About ACE NY: The Alliance for Clean Energy New York (ACE NY) is a 501(c)(3) not-for-profit organization that serves as the premier multi-technology renewable energy industry organization for New York State. ACE NY’s members include environmental, civic, educational, and labor organizations, as well as for-profit companies engaged in the development and operation of land-based wind power, solar power, hydroelectric, and offshore wind power facilities, and companies engaged in electricity transmission, electric vehicle manufacturing, energy efficiency contracting, and electric vehicle charging infrastructure, plus consulting to or supporting the clean energy industry. ACE NY’s mission is to promote the use of clean, renewable electricity technologies and energy efficiency in New York State, in order to increase energy diversity and security, boost economic development, improve public health, and reduce air pollution. Its Board of Directors consists of clean energy companies and national and state environmental organizations.

Job Types: Full-time, Part-time

Pay: $20.00 - $28.00 per hour

Expected hours: 20 – 40 per week

Work Location: Hybrid remote in Albany, NY