Administrative Assistant

B.L. Harbert International is seeking an Administrative Assistant to support the International Group in Birmingham, Alabama. The Administrative Assistant provides a full range of administrative support. At a minimum, candidate must work eight hours per day, 40 hours per week.

Responsibilities:

• Provide administrative support for BLHI International Group
• Serve as backup receptionist at front desk
• Collect and distribute mail, personal and company packages.
• Maintain office operations and procedures, type, make copies, answer the telephone, requisition office supplies, and manage office and mail room inventory
• Manage, distribute, and control correspondence
• Assist in redactions of documents
• Edit spreadsheets and input data
• Ensure maintenance of required operations documentation and records, assist with document control
• Responsible for preparation and submission of Time & Attendance records
• Remotely support overseas construction projects

Requirements:

• US Citizen
• Ability to obtain and maintain a US Government security clearance
• Minimum High School diploma or GED
• Minimum 2+ years prior clerical or office manager experience
• Proficient in Microsoft Office Suite
• Physical requirements include, but are not limited to: some light lifting may be required (50lbs), walking, standing, sitting, keyboarding, writing and reading

Knowledge, Skills and Abilities:

• Strong written and verbal communication skills
• Ability to work independently with minimal supervision
• Ability to take initiative and motivate others
• Strong sense of urgency and ability to be timely in performing tasks

Physical Demands:

To perform the duties of this job, the employee must:

• Have the ability to repetitively use hands to grasp, reach above and below with arms, and work overhead
• Have the ability to stoop, bend, walk, kneel, crouch and crawl
• Have the ability to lift, carry and/or move up to 25 lbs. of weight in the form of paper, boxes, files, etc.
• Have the ability to sit for extended periods with occasional standing required
• Possess the manual dexterity to operate office equipment, filing, and perform specialized skills
• Possess a high degree of concentration necessary in a busy office environment

Work Environment:

To perform the duties of this job, the employee

• Must be able to work in an office environment
• Must have flexibility with hours in order to better accommodate business needs

B.L. Harbert International, LLC offers an excellent benefits package including a competitive US base salary, BCBS medical and dental, group insurance, 401k plan and paid holidays and vacation.

B.L. Harbert International, LLC is an EOE / Vets / Disabilities

Education

• High School or better

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)