Administrative Assistant

Job description

PL Associates Inc. (PLA) seeks an experienced administrative professional to join the growing Washington, DC team. The Project Administrator/Administrative Assistant provides project, administrative, and organizational support. This fast-paced position encompasses many responsibilities and requires a dynamic administrative professional ready to take on a challenge

Responsibilities:

• Provides administrative support to keep the office running smoothly, including maintaining office supplies, answering phones, managing incoming and outgoing packages, and staffing the front desk.
• Supports Engineering and construction administration processes (as requested)
• Collaborates with Project Managers to enter and track projects in various project management Information systems (PMIS)
• Coordinates travel arrangements for the office including reservations and trip agendas.
• Reliable transportation is required.
• Processes consultant and vendor invoices including coding, project manager approval, submission, and coordinating payment.
• Supports business development through online opportunity research, scheduling meetings, preparing forms, and attending pre-proposals meetings.

Qualifications:

• Prior experience in Construction, Engineering, or Architecture Industry (strongly preferred)
• Exceptional verbal and written communication skills
• Proficiency in Microsoft Excel, Word, and Outlook
• Ability to learn proprietary softwares
• Previous experience in a high-traffic administrative position (preferred)
• Bachelor's degree from an accredited four-year college (preferred) or high school diploma with preferred experience may be considered

PLA is an equal Opportunity Employer including Protected Veterans/Individuals with Disabilities. PLA will not discharge or in any other manner discriminate against employees or applicants because their race, color, sexual orientation or the sex/gender.