Administrative Assistant

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Seeking an Administrative Assistant to support our Utility Client for a dynamic and growing professional services group that primarily involves scanning, indexing, and archiving documentation to be stored in the Client’s repository, as well as assuming responsibility for any other miscellaneous administrative tasks the Client requires.  This position will work on assigned projects and must have the ability to work independently and collaboratively with the team on assigned tasks under tight deadlines.

• Relieve management of administrative tasks
• Track, coordinate, and maintain changes to documents
• Take part in any administrative meetings
• Take initiative on requests and inquiries of administrative nature
• Review and prepare source data for computer entry by compiling and sorting information received from project administrators.
• Compose correspondence/reports for own or manager’s signature
• Resolve questions and errors using standard procedures to work with team leaders on incomplete documents for resolution.
• Establish entry priorities
• Ability to prioritize work based on Client deadlines and compliance dates
• Digitize field documentation by means of a scanner
• Perform data entry of information transcribed on the field documentation
• Upload/archive field documentation into Client systems
• Perform indexing of the data on the field documentation for ease of lookup and file searches
• Retrieve and/or deliver documentation from nearby Client offices as requested
• Verify entered data is correct through downloads and excel spreadsheets and make any corrections if necessary.
• Saves files for record keeping including marking duplicates or corrected files to record data and revisions.
• Coordinate work flows
• Enter and maintain new unit tables for existing and new projects.
• Review invoice backup to ensure that all items requested by client are included.
• Arrange essential mail in priority action order
• Process replies for bosses dictation or notes
• Research, draft or abstract reports
• Prepare agendas, action minutes, and arrange meeting facilities
• Study and review company or department procedures
• Recommend management action to improve standard operating procedures
• Present comparisons on costs, risks, and benefits
• Develop and test new procedures
• Other administrative duties as assigned

• High school diploma or equivalent
• Data entry experience or related office experience
• Must possess a valid driver’s license
• Must be detail-oriented and highly organized
• Intermediate computer experience and aptitude
• Intermediate experience in Excel, Word, Outlook, and other Microsoft Office applications
• Must be detail-oriented, exact, and precise with numerical detail
• Ability to work well with colleagues at all levels
• Professional demeanor and appearance
• Excellent written and verbal communication skills

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

• Client Office: 100% of the time (this job requires being on-site at the Client office 8 hrs/day, Monday through Friday)
• Most of your time will be spent in a professional office environment and using standard office equipment, such as computers and phones
• Bending, sitting standing, walking, lifting up to 20 pounds
• Ability to sit/stand for up to 8 hours per day
• Ability to move freely for up to 8 hours per day

E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination.  Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

 Please no solicitation of any kind from agencies, staffing, or recruiting firms.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.