Administrative Assistant

ADMINISTRATIVE SUPPORT SPECIALIST

REPORTS TO: Executive Director

SALARY RANGE:

DESCRIPTION:

Definition:
Under supervision of the assigned supervisorial staff, performs work of moderate to high difficulty in the following areas: filing; general clerical and administrative work; computer input. Performs duties as directed and may handle a wider range and scope of tasks depending on departmental needs. Performs other work of an administrative nature.

Example of Duties:
General office work as required, including but not limited to: composition and transcription of letters, memoranda and other material; updates and maintains departmental and/or program files and other incidental records; prepares and types reports; compile and table data; maintain a system for departmental inventory; develop and produce forms, specifications and general communications; inputs data into computer programs and produces reports as required, and performs other directed clerical tasks , may assists other departmental staff. Performs complex administrative projects as directed.

May assist Property Management in the department daily operations to include rent collection, phone calls, the delivery of notices, distribution of correspondence, resident mailings, documentation of resident concerns, as well as any other duties assigned.

Monitoring of Social Media and company websites.

Employment Standards:
Advanced level knowledge of the methods, practices and terminology used in filing and/or statistical and clerical work, and the ability to perform work of moderate to high difficulty without close supervision. Ability to follow oral and written direction; ability to operate various types of standard office equipment. Must have the ability to operate and input statistical data into standard computer programs, including basic proficiency in word processing, spreadsheet and desktop publishing software. Must maintain regular attendance, and the ability to get along well with others. Requires the ability to deal tactfully and courteously with the public, agency employees and other governmental officials; be able to operate a multi-line phone system; requires the ability to utilize a facsimile machine, and process incoming and outgoing mail as directed. Must also be able to work independently, and perform all assigned tasks in a safe and efficient manners. Maintains integrity and confidentiality of all fines and communications.

ADDITIONAL REQUIREMENTS:

The Employee shall maintain compliance with the Corporation’s Drug Free Workplace policies and no smoking policies.
The Employee will travel as required to fulfil the responsibilities of the position.
The Employee shall maintain a valid driver’s license, insurance along with an insurable driving record.

Job Type: Part-time

Pay: From $17.00 per hour

Expected hours: 32 per week

Schedule:

• 8 hour shift
• No nights
• No weekends

Application Question(s):

• Do you have experience creating and maintaining a commercial website?

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 5 years (Preferred)
• Social media marketing: 1 year (Preferred)
• Website maintenance: 1 year (Preferred)
• Social media management: 1 year (Preferred)

Work Location: In person