Administrative Assistant

For over 40 years, quality has been at the core of everything we do. Founded in 1979, WG Provisions has provided high quality meats and life-improving biomedical products. Our exclusive meats include roasting pigs, rabbits, specialty meats, and fully cooked meats such as smoked brisket, shredded beef, and pulled pork. WG Provisions has offered quality products and exceptional service proven by our loyal, long-standing customers. We create relationships that deliver the consistent quality and service needed to overcome our customers’ challenges.

The position is based in our Ames, Iowa corporate office.

At WG Provisions our core values are honesty, consistency and teamwork. By living out those values we foster an environment where our employees and our customers can count on us.

This position assists with the administration of all aspects of WG Provisions, focusing on corporate functions, working directly for the Executive Assistant. This position requires an energetic professional who enjoys wearing multiple hats.

Responsibilities:

Overall Company Administration:

o Ensures smooth operations of the company through providing office administration including overseeing necessary supplies, workspace, answering questions, providing guidance, streamlining communications, problem solving, handling incoming and outgoing mail, ensuring phones are answered properly, etc.

o Filing and other office support tasks.

o Works in partnership with administrative functions in Smokehouse and Butchery operations

o Assist visitors to the facility including contractors, mail delivery, etc.

o Answer phones, pick up and process mail, run errands and other basic clerical tasks

o Assist with organizing data on server

o Maintain a well-organized hardcopy filing system.

o Periodically review and clean up files

o Light cleaning of the office and kitchen areas.

o Issue resolutions as needed.

o Other duties or projects as assigned.

Accounting, Business Operations and Reporting

o Assist with processing of invoices and payables

o Assist with preparation of weekly payables runs

o Assist with mailing checks and filing invoices

o Assist in preparation of operations reports

o Assist with invoicing and other accounting tasks as needed

o Support reporting, daily business operations, end of month, and other processes for each of WG divisions

Human Resources Support and Administration

o Assists with HR administration including facilitating bi-weekly payroll, maintaining HR files, onboarding, offboarding, 401k administration, benefits administration, etc.

o Assists with other HR tasks including: timeclock and PTO system, HR reporting and quarterly/annual processes, workmen’s comp claims, employee reporting processes, etc.

Other duties as assigned to support the goals of WG Provisions

Qualifications and Skills:

· High school diploma minimum; prefer associates degree or above

· Minimum 4 years of administrative experience; mid-level knowledge of office administration, clerical procedures, and recordkeeping systems.

· Deep organization skills and excellent time management skills with a proven ability to meet deadlines, multi-task and prioritize tasks

· Thrives in handling multiple tasks in a high paced environment

· Background in products industry preferred, meat or agriculture products a plus

· Experience working in an interdisciplinary and distributed organization; communicating across internal and external teams

· Strong analytical work ethic, attention to detail and problem-solving skills

· Strong computer skills; intermediate skill level in Microsoft Excel & QuickBooks (or other similar software product); ability to learn new software and technology platforms

· Strong math, detail, and accounting skills

· Role model of sound judgement, personal responsibility, meeting deadlines and team player

· Highly organized, self-motivated, responsive; excellent verbal and written communication, tact

· Passion for agriculture, livestock, and meat industry

Reports to:

Executive Assistant

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Ames, IA 50010: Relocate before starting work (Required)

Work Location: In person