Administrative Assistant

Job description

A&F Souvenir

https://www.afgift.com/

Position: Production Administrative Assistant

Location: West Chester, OH

Monday-Friday office schedule

Job Title:Administrative Assistant for Production
Department: Production
Reports To: Apparel Purchaser, Office Manager
Location: West Chester, Ohio

Are YOU the perfect addition to our team?

Job Summary:
A&F Souvenir is seeking a highly organized and proactive Administrative Assistant for Production to join our team. This role is essential in supporting our apparel production line, focusing on order entry, order processing, and inventory control. The ideal candidate will work closely with the Apparel Purchaser to ensure that inventory is accurately maintained, orders are processed efficiently, and all administrative tasks are completed to support the seamless operation of the production department.

Key Responsibilities:

• Order Entry and Processing: Accurately enter and process apparel orders, ensuring that all order details are correctly captured and communicated to the production team.
• Inventory Control/Management: Assist the Apparel Purchaser in maintaining inventory records for apparel products. Conduct regular inventory checks and update inventory management systems to reflect current stock levels.
• Reconciliation and Receiving of Inventory: record production defects and damages, receive ordered product into the ERP, manage processing and receiving from vendors and reconcile invoices
• Administrative Support: Perform various administrative tasks, including filing, managing emails, preparing reports, and other office duties as needed to support the production team.
• Collaboration: Work closely with the Apparel Purchaser and production team to coordinate order schedules, manage deadlines, and ensure timely completion of orders.
• Record Keeping: Maintain detailed records of orders, inventory adjustments, and production schedules to ensure accuracy and efficiency in the production process.
• Communication: Serve as a point of contact for internal queries related to production orders and inventory, providing timely and accurate information to team members.

Qualifications:

• High school diploma required; associate degree or higher in business administration, supply chain management, or a related field preferred.
• Proven experience in administrative support, order processing, or inventory management, preferably in a production or manufacturing environment.
• Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with inventory management software.
• Effective communication skills, both written and verbal.
• Ability to work independently and as part of a team in a fast-paced environment.

This position will work Monday through Friday shifts and is full time hourly with benefits.

This is by no means an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job description. The Company reserves the right to revise the job description or to require that other or different tasks are performed when circumstances change.

Compensation and Benefits:

· Full Time, Hourly position – based on range in consideration of relevant job experience and certification/education; if position is physically in Colorado salary range will be posted above following EPFEW Act

· Vacation or TAFW (time away from work) Plan

· Medical, Dental, Vision, Life Insurance; employee premiums applicable

· 401k program, eligible for enrollment after (1) year of employment during January or June open enrollment periods

Job Type: Full-time

Pay: $17.00 to $22.00 per hour, depending on experience

COVID-19 considerations:
PPE (face mask) may be required following CDC guidelines. Workers must comply with location specific vaccination or testing requirements as applicable.

Complete online application with information requested directly through this link; Resume is required, Cover Letter not required but encouraged.

A&F Souvenir is an equal opportunity employer. We embrace diversity and equal opportunity through our commitment to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Apply today!

All California Residents: By clicking the "APPLY NOW" button and submitting your job application, you agree you have reviewed the A&F Souvenir California Consumer Privacy Act (CCPA) Candidate and Employee Privacy Notice ("Notice").

San Francisco Residents: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Please see the "Fair Chance Ordinance - Know Your Rights" document linked here for more information. By clicking the "APPLY NOW" button and submitting your job application, you agree you have reviewed the "Fair Chance Ordinance - Know Your Rights" document.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 30 – 50 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person