Administrative Assistant

Excellent opportunity to work for a leading company located in Brea. Working in office Monday- Friday 8am-5pm. Offering opportunity for growth and advancement year over year. This is a temp to perm position, seeking ultimately permanent opportunity.

Job Description:

• Greet and welcome visitors and clients, ensuring a positive and professional first impression (very low volume of visitors).
• Manage and maintain the reception area, ensuring it is clean and organized.
• Answer and direct incoming phone calls to the appropriate staff members (very low volume).
• Maintain an organized and efficient office environment, managing supplies and equipment as needed.
• Manage office supplies inventory, place orders, and ensure necessary items are always stocked.
• Handle incoming and outgoing mail and packages, including sorting, distributing, and preparing shipments.
• Provide administrative support including meeting preparation and file management.
• Assist in the coordination of office activities and schedule maintenance as needed.
• Assist in scheduling appointments and meetings, coordinating calendars to optimize efficiency.
• Coordinate travel arrangements and accommodation for staff members as required.
• Organize and file documents, ensuring they are appropriately labeled and easily retrievable.
• Assist in organizing company events, meetings, and conferences, including logistics, materials preparation, and setup.
• Help with data entry tasks, updating spreadsheets and databases as required.
• Review and respond to emails, forwarding important messages to relevant parties.
• Maintain and update paper and electronic filing systems, ensuring documents are organized and easily accessible.
• Help manage office facilities and equipment, reporting any maintenance or repair needs promptly.
• Provide general administrative support to various departments as needed.

All qualified applicants will receive consideration for employment without regard torace, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.