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SalaryDescription
Position: Administrative Assistant
Bureau/Division: Patrol
Title/Rank: Civilian
Reports to: Captain/ Patrol
Posted: March 15, 2024
APPLICATION DEADLINE: Monday, April 1, 2024 5:00 pm
JOB SUMMARY: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
This is a security sensitive position.
Must possess the ability to keep sensitive information confidential.
Essential Duties and Responsibilities:
- Processes and files requisitions and related purchase documents; processes receiving reports; and communicates purchase order information to appropriate staff.
- Composes correspondence, memoranda, forms, and presentations.
- Analyzes, evaluates, and organizes office operations and procedures.
- Assists with the preparation and management of budgets.
- Manage financial accounts as assigned.
- Answers phone calls and direct calls to the appropriate person and/or take messages.
- Researches, gathers data, and prepares spreadsheets, tables, or notes for projects.
- Processes newly hired employees into the division by adding to schedules and staffing lists.
- Organizes and maintains files related to operations.
- Maintains calendars for staff as needed.
- Maintains and purchase office supplies.
- Purchase services; orders equipment, supplies and documents.
- Audits support documentation and purchase orders for accuracy in preparation for payment.
- Processes the payment of division invoices in order to contribute to the accuracy and efficiency of County financial transactions.
- Enter coding data for procurement cards in system on a monthly basis.
- Assist with payroll.
- Assist with processing, registering, and reconciling approved training requests.
- Assists with the preparation and management of contracts.
- Monitors expenditures, maintains schedules, arrange meetings, travel arrangements and other events.
- Perform all other duties as assigned.
Successful applicants must have:
- Must be able to work under adverse conditions and scheduled/unscheduled overtime as needed.
- Knowledge in Procurement, accounts receivable, and accounts payable preferred.
- Speak, read, and write the English language in a clear and understandable fashion.
- Possess a valid Texas driver license.
- Knowledge of computers and job-related software programs and basic typing skills.
- Must have 2 years administrative experience.
- High school diploma/GED.
- Proficient computer skills (Microsoft products).
- Education or direct work experience in managing persons and tasks.
- Exceptional oral and written communication skills.
- Skill in multi-tasking and prioritizing.
- Strong interpersonal skills, able to work cooperatively with others.
- Pass a background review and interview board.
Interested parties should submit, no later than the APPLICATION DEADLINE, a letter of intent, email, and resume detailing their interest and qualifications along with your full name, contact address and phone number to:
Corporal D. Aguilera
Recruiting & Training Division
Office number: 409-766-2221
E-mail: Damian.Aguilera@co.galveston.tx.us
NOTICE TO APPLICANTS
Achievement of an eligibility list position does not guarantee an applicant’s assignment as an Office Manager. Should an applicant become unable to fulfill the above listed job duties and skills may be afforded an opportunity to be reassigned to a vacancy within the Sheriff’s Office for which the applicant is qualified. Neither, the County of Galveston, the Galveston County Sheriff’s Office, nor any elected or appointed official of either entity may make any promise, guarantee, contract, or offer, expressed or implied, of a current, continued, or future employment by this offering.
While reasonable efforts to provide assignees preferential transfer to a vacancy within the agency for which the person is qualified, no promise is made to any current employee that may transfer to this position that they will return to their previously assigned positions.
