Administrative Assistant

This is not your ordinary administrative role – we are looking for a dynamic and proactive candidate to be our Administrative Extraordinaire, handling a wide variety of crucial tasks. This is an exciting opportunity for a detail-oriented and organized individual to gain exposure to Compliance, Recruiting, and Office Management at a fast-moving startup in the Financial Services industry. In this position, you’ll be a Swiss Army knife, switching from conducting time-sensitive background checks on our incoming clients, to being the go-to office manager, to playing a meaningful role in front-line recruiting efforts. You’ll report to the Human Resources Manager, gaining meaningful experience in day-to-day People Operations. This is a full-time 40 hours/week, in-office position located on downtown Las Olas Boulevard.

Duties/Responsibilities:

Legal & Compliance (40%): 15-20 hours/week (3-4 hours/day)

• Conduct daily background checks on prospective clients, both individual and company

• Pull individual soft credit report and conduct NMLS ID search for individual and company

• Create Lending Pad accounts and give credentials

• Interact with Account Executives and Applicants to receive documents, distribute credentials, send approval letters, and answer questions

• Organize accounts with Salesforce

HR & Talent Acquisition (35%): 10-15 hours/week (2-3 hours/day)

• Screen applications and select qualified candidates

• Candidate pipeline management: Assist with recruitment and interview process. Track status of candidates and follows-up. Schedule interviews and prepare interview materials

• Assist with employee onboarding tasks

• Perform customer service functions by answering employee requests and questions.

• Dependent on interest, conduct first-round interviews and engage in active outreach on LinkedIn

• Support to the Human Resources function as needed; special projects as assigned

Office Management (25%): 5-10 hours/week (1-2 hours/day)

• Daily office management; coffee machine guru, dishwasher upkeep, supplies, and organization

• Communicate and coordinate with building management and external vendors when needed

• Send Birthday e-Cards to employees, order monthly lunches for office

• Assist with occasional culture building and team events; supports Marketing with in-office client events

• Merchandise ordering and inventory management, including equipment shipping and tracking

• Welcomes guests and distributes incoming mail

• Performs other related duties as assigned

Required Skills/Abilities:

• Positive demeanor and attitude with a no-task-too-small mindset

• Curious learner with a desire to grow

• Excellent organizational skills and attention to detail

• Excellent interpersonal, verbal, and written communication skills

• Excellent time management skills with a proven ability to meet deadlines

• Proactive and independent with the ability to take initiative

• Proficient with Microsoft Office Suite or related software

Education and Experience:

• Bachelor's degree preferred

• Prior office experience preferred

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Education:

• Bachelor's (Preferred)

Work Location: In person