Administrative Assistant

Administrative Assistant

Accountability

Ensures comprehensive, high-quality administrative/secretarial support to senior Market Director, including:

• Managing calendars – booking time for various activities, prioritizing and rescheduling conflicting arrangements, ensuring timely execution of all commitments
• Coordinating and handling the logistics of business meetings, appointments, conf-calls, local business trips, etc.

Assists Market Director in performing various procedural obligations ensuring their full compliance:

• Timely reconciliation of individual business travel expenditures
• Verification, justification and approval of all incoming invoices
• Ensuring legal sign-off and the proper approval of business contracts

Contributes to a positive image of the company and Market Director by:

• Ensuring professional and customer-driven service to all employees, business partners, customers and guests
• Attending to the needs and coordinating the visits / travel arrangements of official company guests per Market Director request(s)

Performs other ad hoc tasks and coordinates small projects.

Technical Skills

• Provides dedicated administrative support in a professional, confidential, and organized manner.
• Provides front desk office coverage, greets visitors, monitors email and phone calls, and proactively responds to and/or coordinates issues when possible.
• Reserves conference rooms for meetings and restocks with refreshments daily.
• Supports distribution of event tickets via All Access portal.
• Organize/maintain department files, both electronic and hard copy.
• Maintain high level of integrity and professionalism in handling confidential material daily.
• Ability to work proficiently and calmly under pressure situations.

Leadership Behaviors:

• Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally
• Must be strong team player and assist other department staff when necessary.
• Willingness to learn and take on projects
• Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed

Optimal Prior Experience:

• 3+ years’ experience in Administrative Leadership Support
• Bachelor’s degree preferred.
• Detailed knowledge and experience in Microsoft Word, PowerPoint, and Excel.
• Experience in prioritizing work and multi-tasking – Strong sense of urgency.
• Outstanding organizational and follow-up skills – Discretion with sensitive information.
• Excellent written and verbal communication skills.
• Requires creative thinking and problem-solving skills.
• Respects & values differences, acts with integrity, and operates with justice.

Job Type: Full-time

Salary: From $1.00 per year

Schedule:

• 8 hour shift

Experience:

• Executive administrative support: 3 years (Preferred)

Work Location: In person