Administrative Assistant

Next Gen Administrative Assistant Job Description

Accountable to: Next Gen Directors

Job Type: Exempt, 35 hours/week

Job Overview

Crossroads is a rapidly growing Methodist church in Ashburn, Virginia. The Next Gen Administrative Assistant will support the Next Gen Kids and Student Directors as they communicate the unconditional love of God and unlimited welcome of Jesus to children and students. The role requires planning, communication, strong administrative skills and collaboration with staff and volunteers.

The position requires that the Next Gen Administrative Assistant work four days during the workweek and on Sunday mornings from 8am-12pm. If you're looking for a welcoming, supportive atmosphere and the opportunity to use your skills to help others, this is the place!

Essential Functions

● Assist with the implementation and preparation for Next Gen Kids and Students activities and events.

● Administrative support of the Next Gen Kids and Student Directors including but not limited to updating the database and class lists; preparation of newsletters; distribution of curriculum to volunteers, preparation of supplies for classroom activities, crafts and handouts.

● Schedule volunteers to assist with the Sunday morning experiences and other events focused on children, students and families.

● Support communication with parents, students, and volunteers.

● Set up and be present during the check-in process for the Next Gen Kids and Students on Sunday mornings.

● Support the Next Gen Director in the planning and administrative functions specific to retreats, mission trips, and other student-focused activities. Monitor online registrations and follow up with students and families as needed.

● Ensure compliance with safety procedures and training. Work with the Office Administrator to make sure the background screening process for volunteers and staff members working with children/students is completed.

● Support the planning and execution of special events including community outreach opportunities such as Summer Camp week, Easter Festival, Breakfast with Santa, Back to School Bundles, Tween Events, etc.

● Purchase and maintain supplies for Next Gen Kids and Student Ministries.

Education and Qualifications

● Associate degree required; Bachelor’s degree preferred.

● Two to four years of administrative experience.

● Proficient with computers and Microsoft products

● Ability to be trained to use church software.

● Excellent administrative skills and attention to detail.

● Ability to multitask, assess situations quickly and prioritize responsibilities.

● Effective communication and interpersonal skills.

● An inclusive, welcoming attitude and behavior towards all.

● Ability to effectively connect with staff, parents, and volunteers.

Working Conditions/Physical/Mental Demands

A combination of working in a sitting position located in a professional clerical office setting in a controlled temperature environment and standing for extended periods of time. Will routinely use standard office equipment such as computers, phones, scanners, photocopies, and filing cabinets. Must be able to regularly talk and hear, lift 20 pounds, stand, walk, use hands to fingers for computer and office equipment, handle or feel and reach with hands and arms frequently, bend and stoop when necessary to complete job duties.

Requires the ability to learn, remember, focus, categorize, and integrate information for problem-solving, comprehension, and decision-making. Ability to complete tasks independently, remember processes, complete work in a timely manner to meet deadlines. Requires the ability to work Sunday mornings and occasional evenings in addition to agreed upon weekday hours.

The information provided is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

Crossroads is an equal opportunity employer. All are welcome and encouraged to apply regardless of race, sexual orientation, gender identity, or political views.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k) matching
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off

Ability to Relocate:

• Ashburn, VA 20147: Relocate before starting work (Required)

Work Location: In person