Administrative Assistant

Overview:

We are seeking a highly organized and detail-oriented Construction Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day functioning. The ideal candidate will thrive in fast-paced environments with multiple deadlines and deliverables, a self-starter who has a knack for implementing order and processes, have excellent communication skills (verbal and written), strong computer literacy, possesses an eye for detail and the ability to multitask effectively.

**This is a fully on-site role. Hybrid/remote work is not available**

Responsibilities:

- Perform general administrative tasks such as answering phone calls, responding to emails and managing correspondence

- Maintain organization and inventory of office supplies

- Assist and manage calendars as necessary

- Assist with various data entry and record keeping

- Create and maintain reports and spreadsheets

- Help prepare payroll, reports as required

- Operate and maintain office equipment, including mailing system, printers, copiers and fax machines

- Create and maintain filing systems for departments as needed such as owner billing, releases, owner contracts, employee files

- Assist with archiving closed jobs

- Prepare Certified Mail and FedEx requests

- Assist with Preliminary Notice requests as needed for projects

- Prepare folders and binders for field and Project Management teams

- Assist with printing and scanning hardcopies of; RFI submittals, owner billing details, close out requests, etc.

- Assist with the coordination of small office events

- Assist with special projects within different departments

- Provide support to other team members as needed

- Persistent in follow-through with all tasks assigned

Experience:

- Previous experience in an administrative role is preferred

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

- Familiarity with computerized systems such as QuickBooks

- Knowledge of Construction/Union procedures is a plus

- Strong organizational skills with the ability to prioritize tasks effectively

- Excellent verbal and written communication skills

- Attention to detail and accuracy in all work

- Ability to work well under pressure and navigate multiple deadlines

- Proactive approach to problem-solving and process improvement

- Ability to work well independently and in collaboration with others

Job Type: Part-time

Pay: $21.00 - $25.00 per hour

Expected hours: 16 – 30 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday
• No weekends

Education:

• High school or equivalent (Required)

Language:

• English (Required)

Ability to Commute:

• Ramona, CA 92065 (Required)

Ability to Relocate:

• Ramona, CA 92065: Relocate before starting work (Required)

Work Location: In person