Administrative Assistant

**This is NOT a remote position**

About IPT:

Integrated Procurement Technologies (IPT) is a leading military distributor and worldwide supplier of OEM parts and equipment. As an employee-owned company, IPT has been providing domestic and international end users with the highest caliber of products and service for over thirty years and specializes in creating strategic solutions for spares and repair requirements. Over those thirty years, IPT has garnered a wealth of experience working among all branches of the military, supporting fleets on behalf of over fifty OEMs. Beyond supporting the aftermarket and logistic needs of foreign end users, IPT actively maintains upgrade, capability development and stocking programs.

Established in 1982, IPT is headquartered in Goleta, California – where you will find our OEM Partner Services, International Sales, and Foreign Military Sales business units. Our U.S. Government Sales office is strategically located in Dayton, Ohio near Wright Patterson, AFB and various aerospace manufacturers. To complement the two office locations in the United States, IPT has numerous sales representatives throughout the world. Each team is staffed with experienced procurement managers committed to providing unsurpassed customer service.

Role Summary:

As an Administrative Assistant, you will be responsible for providing support to ensure efficient operation of one of our four sales divisions. You will perform a variety of tasks related to the organization and communication of confidential and time sensitive material in support of your director and account managers. A successful Admin Assistant is detail-oriented with strong organization and exceptional communication skills who can effectively operate in a fast-paced, team environment.

Responsibilities:

• Data entry
• Answer multi-line phones and route calls
• Respond to and coordinate customer inquiries
• Perform customer follow-ups
• Deliver exceptional customer service via phone and email
• Maintain tracking sheets and customer files
• General clerical duties such as scanning, faxing, mailing, filing, etc.

Requirements:

• Proven admin or assistant experience
• Proficient in MS Office
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Ability to work well and accurately under pressure
• High school diploma or equivalent; college degree preferred

Additional Benefits:

• Employee Stock Ownership Plan

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Supplemental pay types:

• Bonus opportunities

Experience:

• Customer service: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Ability to Commute:

• Goleta, CA 93117 (Required)

Work Location: In person