Administrative Assistant 4G

Salary: $68,732.00 - $148,260.00 Annually
Location : Upper Marlboro, MD
Job Type: Probationary FT
Job Number: 08146
Department: Police Department
Division: BOA 21C ADMN DIVCMDR
Opening Date: 03/27/2024
Closing Date: 4/10/2024 11:59 PM Eastern
Nature and Variety of Work
Come join our team! Located minutes from downtown Washington, DC Prince George's is the perfect family-friendly community to live, work, and play!
We are Prince George's Proud!
Prince George's County Police Department is seeking qualified applicants to fill a current Administrative Assistant 4G, grade G27, vacancy within the 21st Century Policing Division.
About the Position:
This is the highest level of professional, administrative, and supervisory staff work, primarily responsible for handling the most complex administrative assignments. Incumbents in this class provide high-level non-routine administrative assistance to a mid-level manager or a department head. Incumbents exercise supervisory duties and responsibilities over a section/division usually comprised of professional, para professional, and clerical support personnel.
Responsibilities frequently include acting as departmental liaison with central agencies to address and resolve key management and administrative problems. An employee in this position exercises extensive independence subject to established departmental policy. General supervision is received from an administrative supervisor through satisfactory completion of the assignment task as revealed by conferences and reports.
Accountability Statement:
The incumbent must meet and maintain the training standards set forth by the Prince George's County Police Department.
The incumbent shall not disseminate information, administrative or operational unless expressly authorized. Information may not be discussed with other County employees (including individuals in the Police Department), except for work-related reasons, under terms and conditions of the Maryland Public Information Act.
The incumbent in this position will be required to sign a confidentiality and/or non-disclosure agreement.
The incumbent in this position is deemed "essential personnel" and is subject to report during standard or non-standard hours as operations necessitate.
Examples of Work
What You'll Do:

• Exercises the full range of supervisory duties and responsibilities over subordinate level employees including ensuring employees' work product is completed according to established guidelines and adhering to General Orders and the 21st Century Policing's Standard Operating Procedures.
• Counsels management in developing and maintaining sound organizational structures, improving management methods and procedures; sees to the objective use of personnel, money, and material; collaborates with Personnel, Budget, Finance, and other departments in finding solutions that arise in the management of an organization.
• Plans and coordinates activities about the administration of 21st Century Policing projects and assignments
• Performs a variety of complex administrative and professional work in planning, coordinating, and managing the implementation, maintenance, and adherence to the police department's accreditation through CALEA.
• Coordinates all events associated with an on-site assessment including contract issues, public hearings, transportation, etc.
• Reviews analyzes, and reports on a wide variety of complex technical issues concerning law enforcement standards and the accreditation process, policies, procedures, rules, regulations, and standards of work for the Police Department.
• Works with a representative of the Office of Law in developing enforcement cases relative to contract fulfillment, code enforcement, or other County service program operations; searches Federal, State, and local codes and ordinances for provisions applicable to the program to which assigned, and records such provisions in format useful to the department's operating personnel.
• Provides cost projections to be incorporated in the yearly fiscal budget submission.
• Ensures bi-weekly payroll is completed for subordinate staff by the established due date.
• Willingly and cooperatively performs tasks and duties which may not be specifically listed in the class specification or position description, but which are within the general occupational category and responsibility level typically associated with the employee's class of work.

Qualifications
What You'll Need:

• Graduation from college with major course work in liberal arts, one of the social sciences, or public or business administration; plus
• Three (3) years of progressively responsible experience in government or business.
• At least one (1) year of this experience should have involved the supervision of a high-level administrative staff; or an equivalent combination of education and experience.

PREFERRED QUALIFICATIONS

• Experience researching, drafting, writing, and implementing policy and procedure.
• Ability to effectively carry out special and general assignments promptly, requiring organization of material and development of procedures without direct supervision.
• Experience with Microsoft Office and Database applications able to use and create documents using Word, Excel, and PowerPoint; ability to learn and use other software as directed.
• Ability to communicate clearly and effectively orally and in writing. Ability to analyze and solve problems quickly
• Knowledge and experience using PowerDMS software.

Additional Information
CONDITIONS OF EMPLOYMENT: Upon selection, the candidate must:

1. Must successfully pass a background investigation.
   2. Must pass a drug screening.
   3. Must possess and maintain a valid driver's license.
   4. Must be willing to adjust work schedule to include working Saturdays and Sundays
   when required. Some position assignments will require shift work.
   5. This is an essential position. Essential employees are expected to report during standard or non-standard hours as operations necessitate. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

DURATION OF ELIGIBILITY: Candidates will be selected from a temporary register of eligible candidates, which will become effective approximately four (4) weeks after the closing date. Once a selection has been made, the register will expire.
ELIGIBILITY TO WORK: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to show and verify authorization to work in the United States.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/e-verify.
ONLY ONLINE APPLICATIONS WILL BE ACCEPTED.
Internal Applicants: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity/Affirmative Action Employer
Committed to Diversity in the Workplace
General Plan Information:
The Prince George's County benefits plan year is from January 1 to December 31.
A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.
Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.
The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).
New employees must enroll in the County's health benefit plans within thirty (30) days of the hire date.
The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.
After enrolling in the County's benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).
Employee Benefits
Prince George's County is proud to offer employees an attractive and comprehensive benefits program, including the following:

• Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week)
• Group Term Life Insurance
• Long & Short-Term Disability
• Flexible Spending Accounts
  • Dependent Care Assistance Program
  • Health Care Flexible Spending Account

Paid Leave (Annual, Personal, & Sick)

13 Paid Holidays

Retirement Benefits

• Defined Benefit Pension Plan
  • Employer Contribution Rate-11.71%
• Supplemental Pension Plan
  • Employee Contribution Rate (Pre-Tax)-3.48%
• 457(b)
• 403(b)

Employee Discounts

Employee Assistance Program

Voluntary Benefits

• Critical Illness
• Whole Life Insurance
• Accident Insurance
• Legal Services

For additional details, please visit:
01
I acknowledge and understand that the responses to the supplemental questions must reflect the information provided under the "Work Experience" section of the application. My responses will be used to determine whether or not I possess the minimum qualifications for the position.

• Yes
• No

02
What is your highest level of completed education?

• High School Diploma or G.E.D.
• Associate's
• Bachelor's
• Master's
• Doctorate

03
Which of the following best describes your field of study?

• Accounting
• Business
• Finance
• Economics
• Other

04
If you selected "Other" in question 3, please specify your field of study.
05
How many years of experience do you possess?

• I do not have experience in this field.
• Less than Three (3) years of experience
• Three (3) to four (4) years of experience
• Four (4) to five (5) years of experience
• Five (5) to six (6) years of experience
• Seven(7) years or more

06
If you selected any of the options in question #5, list dates and places of employment associated with your experience. Please elaborate on the application and do not respond with "See Resume." Write N/A If you don't have experience.
07
Have you graduated from college with major coursework in Liberal Arts, one of the Social Sciences, or Public or Business Administration?

• Yes
• No

08
How many years of relevant experience in government or business do you have?

• None
• One to Two
• Three to Four
• Five to Six
• Over Seven years

09
Please explain in further detail your exact responsibilities and in what position including dates of employment. (Do not state See Resume)
10
Are you willing to participate as an "Essential" employee who is expected to report of remain at work when other County employees are granted Administrative Leave?

• Yes
• No

Required Question