Administrative Assistant

TMCO, Inc. is looking for a full-time Administrative Assistant (40 hours/week) to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

As an Administrative Assistant, you will be the first point of contact for our company. Our Administrative Assistant’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls via multi-line telephone system.

To be successful as an Administrative Assistant, you should have a pleasant personality and friendly demeanor with customer service capabilities. Professional phone manner and email are essential. Dress code is modest casual – appearance and clothing should be clean and in good condition. Multitasking is essential for this position.

Responsibilities

· Greet and welcome guests they enter and direct to the appropriate department

· Answer, screen and forward incoming phone calls

· Ensure reception area is tidy and presentable

· Provide basic and accurate information in-person and via phone/email

· Receive, sort and distribute daily mail/deliveries

· Maintain office security by following safety procedures and controlling access via the reception desk

· Perform other clerical duties such as filing, photocopying, transcribing and faxing

Requirements

· Office experience (preferred but not essential)

· Proficiency in Microsoft Office Suite

· Hands-on experience with office equipment (e.g. scanners and printers)

· Professional attitude

· Solid written and verbal communication skills

· Ability to be resourceful and proactive when issues arise

· Excellent organizational skills

· Customer service attitude

· Valid driver’s license

Hours

· Monday-Friday 8:00am-5:00pm