Administrative Assistant

Administrative Assistant
As an Administrative Assistant you will be supporting contracts operation with physical and/or administrative tasks. You will also perform standard and advanced secretarial duties. May work for one or more individuals in support of a department, project, or contract. Assists manager with administrative responsibilities. Position requires superior administrative and organizational skills, a thorough knowledge of practices and procedures of the function, company policy and procedures. Supports a multiple departments or multiple managers.
Location: Chesapeake, VA
We Take Care of Our People
Paid Time Off I 401K with Employer Match and Profit Sharing I Health and Wellness Benefits I Learning and Development Opportunities I Referral Program I Competitive Pay I Recognition I Employee Stock Purchase Plan I Inclusive & Supportive Culture
You Challenge

• Manages incoming and outgoing communication.
• Contracts administration support
• General office support functions
• File and record management
• Supports calendar and schedule coordination for facility and sometimes for various individuals.
• Helps to organize conferences and meetings, sometimes involving large number of attendees or complex arrangements.
• Supports and/or maintain expense reporting database and process.
• Creates and maintains a wide variety of documents (often complex) such as reports, spreadsheets, presentations that require expert knowledge of several software programs; often composes first drafts of documents.
• Maintains and processes timecard records for various departments/personnel and facility's daily roster report.
• Orders and maintains office supplies.
• Supports senior staff with the collection of information for security records.
• Supports senior staff with project database maintenance, purchase order requisitions, communication records file management.
• Interact with facility visitors and maintain accurate records of events. Such as personnel verification and ensuring PPE is available.
• Maintains digital signage / communication records for facility.
• Responds to requests, distributes correspondence, circulates information, etc., to other staff as needed.

What You Bring

• High School Diploma or Equivalent
• 2+ years of experience in a similar role
• Proficiency and experience using Adobe and Microsoft Office tools such as Reader, Excel, Word, etc.
• General knowledge of office management practices and procedures
• Ability to operate standard office Equipment, including but not limited to computer, printer, copy machine, etc.
• Ability to lift 25 lbs.
• Must be able to communicate effectively and follow procedures and instructions.
• Experience using MRP/ERP systems such as Oracle (or equivalent)

Who We Are
Our Values
Environmental, Social and Governance
Curtiss-Wright Fleet Solutions is comprised of three service centers that focus on the US Navy fleet support and maintenance market. The Fleet Solutions group provides turnkey overhaul / repair, testing, and parts sales for air compressors, main propulsion steam turbines, valves, steam turbine generators, auxiliary turbines, dehydrators, pumps, strainers, PLCs, blowers, and water purification.
For more information, please visit us at https://www.cw-ems.com/fleet-solutions/default.aspx
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No unsolicited agency submittals please. Agency partners must be invited to participate in a search by our Talent Acquisition Team and have signed terms in place prior to any submittal. Resumes submitted directly to any Curtiss-Wright employee or affiliate will not qualify for fee payment, and therefore become the property of Curtiss-Wright.
Compliance Statement
This position may require exposure to export-controlled information and subject to additional security screening. In the event information provided during the security screening reveals ineligibility to access export-controlled information, any offer of employment may be reconsidered or withdrawn.
Curtiss-Wright values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.