Admin Assistant Sleep Disorder Center

Reports to the Manager. Provides secretarial services to the department's management staff including typing correspondence and memos, assisting with special projects/reports, performing routine mailroom duties and providing general assistance to the Manager. Also greets and directs visitors and completes special projects as assigned

MISSION, VALUES and SERVICE GOALS     

• MISSION: We deliver outstanding care, inspire health, and connect with heart.
• VALUES: Trust. Respect. Integrity. Compassion.
• SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Department Processing:

1. • Develops and adjusts forms used by the department.
   • Types or prints out memos, flyers, and letters for the department.
   • Records, logs and maintains Lost and Found Records and storage room.
   • Prepares and collects department mail.
   • Conducts department supply inventory and orders supplies.
   • Answers the phones and directs messages to the appropriate party. 

Departmental Tasks:

1. • Works in collaboration with centralized scheduling to fill beds in the lab each day.
   • Ensures adequate preparation of patient charts with all necessary documentation.
   • Assists with approval of sleep studies by Medical Director.
   • Sends communication to patients coming to the lab for studies.
   • Checks on preauthorization status of studies to ensure authorization is complete.
   • Manages orders for sleep tests to ensure all orders are complete and available prior to study.
   • Enters charges as needed upon study completion.
   • Sends reports to ordering physicians, medical records, and ensures interpreting physician receives information for their professional billing.
   • Manages the patient appointment reminder process. 
   • Notifies physicians of failed studies as needed and assists with the rescheduling of patients with failed tests.
   • Assists with transporting of sleep lab supplies/equipment as needed.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department:

• • Completes other job-related duties and projects as assigned.

ORGANIZATIONAL RESPONSIBILITIES

• Associate complies with the following organizational requirements:

• • Attends and participates in department meetings and is accountable for all information shared.
  • Completes mandatory education, annual competencies and department specific education within established timeframes.
  • Completes annual employee health requirements within established timeframes.
  • Maintains license/certification, registration in good standing throughout fiscal year.
  • Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
  • Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
  • Adheres to regulatory agency requirements, survey process and compliance.
  • Complies with established organization and department policies.
  • Available to work overtime in addition to working additional or other shifts and schedules when required.
• Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:
  • Leverage innovation everywhere.
  • Cultivate human talent.
  • Embrace performance improvement.
  • Build greatness through accountability.
  • Use information to improve and advance.
  • Communicate clearly and continuously.

Education and Experience

• The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of a High School Diploma or equivalent. Up to one year experience is required. A current Indiana State driver's license is required.

Knowledge & Skills

• Must be proficient in math and grammar.
• A working knowledge of Microsoft Office computer programs.
• Needs to have very good telephone and communication skills.
• Must be able to multitask and have strong organizational skills.

Working Conditions

• Some eye strain when using computer and/or typewriter for long periods of time.
• Some prolonged sitting in a well-lit office.

Physical Demands

• Requires the physical ability and stamina to perform the essential duties of the position.