Accounts Payable Specialist / Receptionist

Job Title: Accounts Payable Specialist / Receptionist

Department: Accounting

FLSA Status: Non-Exempt Salary Level: $19-22/hour

Reports to: Chief Financial Officer Effective Date: 3/21/2024

With over 40 years of experience, Suburban Manufacturing Group (SMG) is shaping the future of fluid power performance by listening to our customers, learning about their challenges, and solving problems. Our relentless approach to innovation leads to bulletproof products and components that provide fluid power equipment the opportunity to achieve its fullest potential.

Job Summary:

We are seeking a detail-oriented and organized individual to join our team as an Accounts Payable Specialist / Receptionist. The Accounts Payable department plays a critical role in our organization by ensuring accurate and timely processing of invoices and payments. As an Accounts Payable professional, you will work collaboratively with internal departments and external vendors to maintain financial records and processes. This is an excellent opportunity for someone with a strong understanding of accounting principles and a passion for accuracy and efficiency.

Essential Responsibilities:

• Interacting with all personnel, vendors, and customers in a fair and professional manner in accordance with established company policies and procedures.
• Maintaining the office areas in a clean, safe professional manner.
• Coordinating with the receiving and purchasing departments to communicate price and delivery issues are handled efficiently and effectively.

• Greet visitors and answer the telephone in a pleasing, professional manner.
• Accurate data entry through the Epicor system including:
  • Entry of packing lists into the receiving module.
  • Entry of Accounts Payable invoices and reconciliation with received products.
  • Distribution of incoming and outgoing mail.
  • Entry and printing of packing lists as requested by managers.
  • Accounts Payable data entry of invoices
  • Coordination of purchase orders, vendor invoices, and receiving.
  • Assist with month end reconciliations as it relates to Accounts Payable, and various liability accounts.
  • Reconcile and record the monthly credit card transactions into Epicor.
  • Work with various departments to trouble shoot discrepancies in invoices (to packing slips and purchase orders). Discrepancies are to be corrected by purchase agents, Vendor correspondence and/or by Accounts Payable Specialist.
  
  

Standard Responsibilities:

• Update documentation, including electronic systems, with accurate, real-time, appropriate information according to established practices and procedures.
• Represent the company in a professional manner with both internal and external customers.
• Participate in all appropriate meetings, in-person, on-site, or remote, as defined.
• Routinely share feedback, solutions, and ideas, including identification of training needs.
• Execute job responsibilities in accordance with established procedures, policies, and practices as trained.
• Demonstrate SMG?s core values in work behaviors and actions.
  • Curiosity: Explore new ideas and consider fresh perspectives in order to challenge the status quo. Drive continuous learning and improvement in everything we do.
  • Can Do Attitude: Have the confidence and ingenuity to meet the needs of the customer and employees. Foster a culture that understands the value of agility, embraces creativity and innovations, and takes action to face the inevitability of change head on.
  • Commitment: Understand that our success begins with doing whatever we can to help the people around us succeed and in being fully engaged in the needs of our customers and employees. We honor our obligations to quality, delivery and service without compromising on safety.
  • Craftsmanship: Exceed expectations. Where passion and technology combine with skill and diligence to produce break-through results and bullet-proof products for the customers, projects and industries we service.
  • Collaboration: Create dynamic teams, where employees emphasize the higher purpose over self and define success collectively.
  
  

Knowledge, Skills or Abilities (KSA?s):

• Skill in managing one?s own time and the time of others
• Skill in completing assignments accurately and with attention to detail
• Ability to work under pressure and meet close deadlines
• Ability to review work for accuracy
• Ability to communicate and interact effectively with a diverse group of people.
• Exhibit individual initiative and the ability to work independently
• Patience and determination
• Ability to work collaboratively as a member of a team

Working Conditions:

• Prolonged periods of sitting at a desk and working on a computer.

Suburban Manufacturing Group is proud to be an Equal Employment Opportunity and an Affirmative Action Employer. We do not discriminate based upon race, color, national origin, gender, sexual identity, age, status in regards to disability, and military status, or any other applicable legally protected characteristic. We celebrate and encourage diversity in our workplace.