Accounts Payable Specialist

Role and Responsibilities

·         Enter payable into our system 

·         Process Freight invoices accurately by matching BOLS and calculating % manufactured VS. purchased items

·         Process FedEx invoices by generating from their web-site and entering into payables

·         Process commission and enter into payables

·         Generate Crystal Co-Op reports and input in monthly Co-Op spreadsheet

·         Pay vendors by monitoring discount opportunities; scheduling and preparing checks; calling AmEx payments; resolving purchase order receivers irregularities, invoices, or payment discrepancies and documentation; insuring credits are received for outstanding matters; and issuing stop-payments

·         Monthly Reconciliation of Corporate American Express & Small Business American Express

·         Generate Monthly journal entries for small business American Express and Co-Op accruals

·         Monthly Bank Account Reconciliation

·         File import and vendor invoices

·         Input tradeshow and Spiff expenses into Concur

·         Daily bank book reconciliation

·         Daily Interfacing of modules in Macola

·         Post Sales History every day

·         Back-up to Billing when needed

Qualifications and Education Requirements

Knowledge of Accounts Payable, Knowledge of general accounting principles, knowledge of office administration and procedures, proficient in relevant computer software, College degree preferred

Preferred Skills

Organization,  Data Entry, General Math,  Attention to detail, Ability to set priorities, Handle multiple tasking, Strong Communication, Problem solving, Interpersonal skills, Customer service oriented, Team player