Accounts Payable Representative

Description:PromptCare is a leading provider of home respiratory and infusion services, serving pediatric and adult patients in 30+ states from 36 locations throughout the United States. Our Hi-Tech, Hi-Touch care offerings deliver superior patient care and outcomes making PromptCare a preferred partner for hospitals, physicians, and payors. PromptCare currently services 6,400+ respiratory patients, 2,500+ infusion patients, and 4,400+ enteral nutrition patients. We estimate that we are the largest provider of ventilation care to pediatric patients in the U.S. Our mission is to be the preferred choice for superior management of complex cases, providing unsurpassed clinical expertise, reliable service, and boundless compassion in transitioning patients to the home setting and reuniting them with their loved ones. Our Differentiation consists of an unrivaled team of respiratory therapists, nurses, dietitians, pharmacists, and other care professionals who provide highly sought-after expertise, advice, and patient care. We are the go-to provider in our markets among leading pediatric hospitals and care facilities to handle the most acute patient situations. PromptCare holds an expansive payer network participation, supported by a robust billing & collections operation.PromptCare is looking for an experienced Accounts Payable Representative to join our Finance team in New Providence, NJ. This position is Hybrid, full-time, 40 hours per week, Mon-Fri. Job SummaryIn this role, you will be responsible for processing, verifying, and reconciling all vendor invoices and payments. You will also be assisting with the month-end close process, ensuring that all invoices are accurate and properly recorded.Requirements:High School Diploma or equivalentThree years AP with 3-part match experience is a must with GL coding responsibilityComputer literate, Excel & Word knowledge, AP Software (Business Central experience is a plus) Copier, Fax, EmailJob Responsibilities, included but not limited to:Accounts Payable:Process vendor invoices by three-way match (invoice, purchase order, receiving) resolving price/quantity discrepancies as necessaryClearly indicate which items have been received and when receivedCode invoices according to five segment GL account structureRoute invoices via Electronic Approval to appropriate cost center managerProcess approved invoices in a timely manner according to monthly close scheduleReconcile vendor statementsCommunicate with vendors on payment status as necessaryRespond to vendor inquiresProcess payments as necessaryPrepare and review disbursement package for accuracyRelease all signed checks with appropriate backupCreate and maintain vendor cardsConfidentialityVoid and reissue payments as necessary with management approvalProcess stop payments with appropriate management approvalReview, Approve, and Process employee reimbursements for travel and entertainmentOther Duties/Projects as assignedVendor Account AnalysisRespond to vendor inquiries in a timely mannerAssist with internal and external auditsPrepare and review journal entries - accrualsPhysical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, handle, or feel, and reach with hands and arms. This position requires the ability to lift files, open filing cabinets and bend or stand as necessary and occasionally lift office products and supplies, up to 25 pounds or more.Benefits & PerksCompetitive SalaryMedical, Dental, Vision Package 401(k) plan (discretionary)PTO - Vacation, Sick and Personal days, and paid holidaysReferral bonuses & Discount Ticket Program Lunch & Learn ProgramsEmployee Recognition ProgramEqual Employment Opportunity The PromptCare Companies is committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination on the basis of race, color, age, national origin, religion, gender, gender identity, sexual orientation, pregnancy, marital status, genetic disposition, disability, veteran's status or any other characteristic or classification protected by State/Federal/Local laws. We foster a work environment in which diversity and inclusion are embraced, people are hired and advanced on their merits, and employees are treated with mutual respect and dignity.PIdc29d88403eb-25660-33587824