Accounts Payable Clerk

Job purpose
The Accounts Payable Associate is responsible for the payment of goods and services purchased by the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.
Duties and responsibilities

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Researches discrepancies with price and quantities
• Performs verification of open invoices to vendor statements
• Verifies appropriate discounts and freight charges are applied
• Confirms and applies contract pricing when applicable
• Entering and reconciling credit card payments for vendor purchases
• Processes invoices into accounting software program
• Prints and obtains signatures on all Accounts Payable checks.
• Answer AP phone and email inquiries.
• Maintains all Accounts Payable reports, spreadsheets and files
• Scan documents into our electronic filing software; files hard copies as needed.
• Prepares cleared checks for storage.
• Assists in monthly closings.
• Prepares analysis of accounts as required.
• Take initiative to accomplish open tasks; be proactive and seek additional work when available
• Maintain positive work relations; support team work and help coworkers to accomplish team goals
• Listen and communicate respectfully with employees at all levels within the organization and outside vendors
• Attendance; Maintain regular attendance and follow call out and time off procedures as outlined in the handbook.
• Comply with company policies and procedures as outlined in the Employee Handbook
• The position includes all other responsibilities that may be necessary to fulfill the duties associated with the Accounts Payable Associate or as may be assigned.

Required Qualifications

• High School Diploma
• A minimum of 2+ years working in Accounts Payable.
• Proficiency in Microsoft Office and basic knowledge of Adobe Acrobat
• Good communication and listening skills.
• Basic math skills.
• Problem solving and analysis
• Ethical conduct
• Attention to detail and good organizational skills.
• Time management; Ability to handle multiple demands and work to meet deadlines
• Dependability; Exhibit a reliable and consistent work ethic
• Punctuality; arrive on time to work and return on time from breaks
• Ability to work efficiently in a fast-paced environment.
• Ability to be flexible and to adapt to quickly changing conditions.
• Willingness to learn and take on new responsibilities.

Working conditions
The Company will explore and provide reasonable accommodations to assist any qualified individual with a disability in performing the essential functions of his/her job. Please speak with the Director of Human Resources should you require an accommodation or have any questions.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop computers, photocopiers and smartphones.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:30 p.m. with a 45-minute lunch break. This position may occasionally require longer hours when workload or project deadlines require it.
Travel
There is no travel required for this position.

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