Accounts Payable & Payroll Coordinator

Founded in 1969, ICC has 55 years in service. ICC’s mission is to engage and empower individuals, families, and groups in realizing their aspirations and, together, work to create a just, vibrant, and sustainable community. ICC strives to address the needs of the diverse, multi-lingual, multi-cultural community. The organization serves more than 1,000 children and families every day with a wide range of programs and services. ICC also strengthens communities through advocacy, neighborhood organizing, and community development initiatives.

The Ironbound Community Corporation (ICC) seeks a dynamic individual to: assist the fiscal department generally by being responsible for processing invoices and issuing payments, processing payroll and payroll information by collecting, calculating, and entering data. Reconciles processed work by verifying entries and comparing system reports to balances. Work with teammates on a day-to-day basis to follow through on the completion of all responsible accounting aspects to close books on a monthly basis.

ROLES AND RESPONSIBILITIES

● Processing of Accounting Functions such as Accounts Payable, cash disbursements, running reports, and reconciliations.

● Ensure accurate payment of invoices with required contracts, including accounting charge codes, and amounts paid.

● Understanding of funder budgets to ensure accurate processing of expenses in line with funder budgets

● Processing accurate credit card reconciliations which includes verifying amounts charged, invoices, receipts, grant codes, and expense codes in line with funder budgets

● Resolving account discrepancies both external and internal.

● Collecting contracts and/or MOU with w-9 for vendors

● Maintaining updated annual shared cost schedules and monitoring of shared costs charged are in line with funder budgets

● Creating and filing all complete and approved Payroll and AP-related documents.

● Processing of payroll including entering new hires, terminations, timesheets

● Payroll entries and reconciliation for Benefits, Wageworks HRA, 403b payments and any other required documents

● Compiling and filing of HR packages for new and existing employees in collaboration with Program Managers and Human Resources Manager.

● Compiling and filing of supervisor cover pages for new hires, transfers, and terminated employees in collaboration with the Human Resources Manager.

● Track and update sick/vacation schedule

● Reconcile monthly balance sheet accounts as they pertain to AP and PR

● Preparation and submission of monthly, quarterly, and yearly HR Reports such as BLS report, EEOC

● Support HR with reports including HR FMLA, employment verifications, workers comp, new employee reports, filing, disability & compensation reports, and any other as required.

● HR admin support as requested by Human Resources Manager

● Assisting with the annual audit - preparations, schedules, walk thru, pulling AP and PR files

● Place orders for the Fiscal department.

● Other duties as assigned

JOB SPECIFICATIONS OR QUALIFICATIONS, SPECIAL WORKING CONDITIONS

● Accounting degree or related field

● Experience in non-profit accounting a plus

● Must have Abila/Sage MIP or similar accounting experience

● Knowledge of Isolved payroll software or similar

● MS Word, excel, and powerpoint experience

● Ability to work in a fast pace environment

Core Values

ICC is animated by a core group of values, including mutual respect, empathy, fairness and transparency, commitment to excellence, and accountability.

Mutual Respect: We accept the importance of each person’s rights, customs and wishes. We are courteous and supportive in all of our interactions with clients and colleagues.

Empathy: We strive to understand what others are experiencing and feeling by trying to see things from their perspectives. We are willing to give our time and energy to the community and are constantly searching for ways to improve the lives of those we serve.

Fairness and Transparency: We are committed to authentic, two-way communication, willing to listen without judgment and, with respect, express our point of view. We cherish diversity and inclusiveness, embracing the community with its input and feedback.

Commitment to Excellence: We provide the highest quality service possible, earning trust and

exceeding expectations. We continuously learn from experience. We approach challenges with

creativity and flexibility.

Accountability: We are responsible for the quality and outcomes of the programs we provide, for explaining why deviations from reasonable expectations may have occurred, and for responding responsibly at all times, especially when errors in behavior or judgment have happened.

ICC is an Equal Opportunity Employer and is committed to further building and maintaining a staff that reflects the full range and diversity of our community. Not only do we embrace and celebrate the diversity of our community members, but we also strive for the same in our employees. ICC is committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are looking for a diverse applicant pool and strongly encourage women of color, persons with disabilities, immigrants, members of the LGBTQ community, and people from low-income and working-class backgrounds to apply.

Salary range for this position is$50,000 - $55,000. ICC offers a competitive compensation package including health benefits, generous time off policy, and 403(b) plan.

If interested, please send a resume and cover letter with the subject line “AP&Payroll Coordinator.”

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• Office

Ability to Relocate:

• Newark, NJ 07105: Relocate before starting work (Required)

Work Location: In person