Accounts Payable Clerk

We are seeking an Accounts Payable Clerk to join our Corporate Finance Team!

Pay begins at $22.50 per hour and goes up commensurate with experience

Please note this is NOT a remote role

This position requires 3 to 4 days in our office in Fort Lauderdale each week

Works effectively with the leadership team to ensure the success of the Company and its facilities by completing the following:

CORE JOB DUTIES:

• Receive and process vendor invoices in the Company’s ERP accounting system.
• Invoice processing performed in accordance with the Company’s accounting policies and procedures, ensuring invoice information is entered accurately, completely, and on a timely basis.
• Perform weekly and ad-hoc vendor disbursement processing, including payment by check, ACH, wire, etc.
• Ensure disbursement information is properly updated in the Company’s ERP accounting system. Refine payment selections based on comments from Finance Department Management, as necessary.
• Update and maintain vendor profiles in the Company’s ERP accounting system. Ensure vendor records include valid taxpayer identification information, ACH payment instructions, and other relevant supporting documentation.
• Manage vendor relations, including receipt of invoices, requests for vendor statements, communication of payment information, and other correspondence.
• Maintain and adhere to all Accounts Payable policies and procedures and other relevant Company guidelines.

OTHER REQUIRED TASKS:

• Maintain relevant supporting documentation with vendor records, to ensure compliance with Company policies and other regulations.
• Responsibilities include maintenance of electronic vendor records within the Company’s ERP accounting system, including invoices, Forms W-9, payment instructions, vendor statements, and other relevant historical correspondence.
• Assist AP Manger with vendor setup and maintenance, as necessary.
• Perform other tasks during the Company’s month-end close process, as necessary, such as invoice and spend trend analysis, petty cash processing, etc.
• Assist in Accounting Department projects, including but not limited to vendor analysis.
• Assist in annual financial statement and other audits.

• Minimum of an Associate’s Degree REQUIRED
• Minimum of two years’ previous work experience in Accounts PayableREQUIRED
• Experience in Healthcare/Behavioral Health related organization a plus.

• Proficiency in owning and communicating the processes and procedures that are required to ensure invoices are paid timely, accurately and are appropriately approved.
• Experience in preparation of the IRS Form 1099 for all contractors for all locations ensuring the IRS deadlines are met and using large ERP AP system.
• Capable of continuously working on process improvements to identify areas that need additional internal controls and efficiencies, documenting changes to the process as they occur.
• Proficiency in Excel program.
• Demonstrate the ability to analyze, research and reconcile account balances /problems.
• Demonstrate the ability to work in a team setting and to multitask in a fast-paced environment.

We offer great benefits including 401(k), paid time off plan, medical, dental, vision, and much more.

Advanced Recovery Systems, a national integrated behavior healthcare management company dedicated to the treatment of addiction, substance abuse, and mental health issues. We invite you to learn more about us at our website!

The Company complies with state and federal nondiscrimination laws and policies that prohibit discrimination based on age, color, disability, national origin, race, religion, or sex. It is unlawful to retaliate against individuals or groups based on the basis of their participation in a complaint of discrimination or on the basis of their opposition to discriminatory practices/EEO.

We are proud to be a drug-free workplace.