Accounts Payable - Mon-Fri 8Am-5Pm Pst

Job Title: Accounts Payable

Reports to: Controller

Location: Quest HQ- Roseville CA

Days / Hours of Work Monday – Friday 8am – 5pm. Weekends, Nights and holidays as needed

JOB SUMMARY:

It’s the responsibility of an Accounts Payable to review, reconcile, and pay an organization’s bills in a timely fashion. The candidate is required to be trustworthy, meticulous and consistent. The candidate should possess excellent communication skills, and work collaboratively and professionally with co-workers, other departments, leadership and customers. The candidate will have responsibility for supporting our financial reporting process with generating and analyzing journal entries and account reconciliations for proper recording of financial data in the company's general ledger.

Essential Functions:

• Collaborate with accounting teams
• File and organize paperwork with attention to detail and within audit compliance. Take ownership of full credit cards processing (receipt collection, coding/keying, scanning, etc.)
• Process/book invoices for orders tied to a PO, 3-way matching
• Data entry - key outside service contractor invoices into the GL system
• Pull and organize backup/receipts for all credit cards
• Scan credit card summaries and backup into M-files
• Pull, organize, and scan all backup for AP payments into M-files
• Interface with vendors to request credits, reconcile aging, remedy incorrect invoicing
• Initiate AP payment runs:
  • Payment uploads into the bank (from SW)
  • ACH payments initiated on vendor sites
  • Wires
  • Cuts checks
• Verify/research receipt of leased assets for invoice payment approval to lease company
• Collects W9’s and vendor information, process new vendors and vendor changes in SW
• Monitors/organizes the Quest AP inbox and physical invoice copies, filing
• Verify all submitted changes in banking information with the vendor
• Fill out customer forms for new vendors, supplies W9 and resale certificate
• Ad hoc, research projects and other tasks related to payables

JOB SPECIFICATIONS – Knowledge, Skills, and Qualifications:

• Accounting experience: minimum 2-3 years of previous AP & Accounting experience
• Proficient with Microsoft Excel and Microsoft Word.
• Strong attention to detail and excellent organizational skills required.
• Must have the ability to multi-task in a fast paced environment.
• Motivated self-starter, able to work on own with minimum supervision.
• Enjoys a challenging yet rewarding environment.
• Ability to be mobile within the facility and walk between departments for various tasks throughout the workday.
• Perform all other duties as assigned.
• Must be able to work flexible hours, including some hours beyond normal schedule when necessary.
• Basic math, bookkeeping and accounting skills. Experience with managing credit card programs
• Experience with multiple entity accounting and GL coding
• Proficient in common Excel skills, formulas

Working Conditions / Environment & Physical Demands:

• May be required to work off-hours, weekend & holidays as needed.
• May require walking, climbing, stooping, crouching and/or bending.
• Must be able to work flexible hours, including hours beyond the normal schedule when necessary.
• Sitting for long periods.

The information above describes the general nature of the position and serves as a summary of the typical job functions. It is not a comprehensive list of all possible job responsibilities, tasks, or duties.

Wages and Benefits:

• Fulltime
• $25-$29/hr

DISCLAIMER:

Applicant must successfully complete company background check including DMV as well as pre-employment screening. Incumbent may be asked to perform other duties as required.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

Equal Opportunity Employer – Minorities, Women, Disabled and Veterans are encouraged to apply.

About Quest:

Quest is a worldwide leader in technology management offering a portfolio of professional, cloud, and managed services. Either on-site or from one of over two dozen secure global service delivery centers, Quest offers Cloud, Disaster Recovery, Security, Network, Server Management and IT Staffing Solutions. QuestFlex®, a unique and flexible service level agreement, provides Quest's customizable services and solutions based on clients' requirements. For more information, please visit our website at: http://www.questsys.com/.