Accounts Payable Clerk

TITLE: Accounting Assistant
LOCATION:
Onsite - Tallahassee, FL
REPORTS TO:
Assistant Controller
POSITIONS STATUS:
Hourly, Non-Exempt
KEY RELATIONSHIPS AND TEAM:
The Accounting Assistant will work collaboratively and directly with the finance team, employees, external customers and vendors to ensure the daily accounting responsibilities and processing is completed accurately and efficiently along with supporting the business in administrative roles.
THE OPPORTUNITY:
As an Accounting Assistant, you will support the Finance department in various tasks, including Accounts Payable/receivable, financial record maintenance, journal entry, financial reporting, and administrative duties. This position will be based out of our Tallahassee office and is an excellent opportunity for someone looking to gain experience in the field of accounting and contribute to a dynamic team environment.
Specifically, the Accounting Assistant will have responsibility to:

• Assist with Accounts Payable tasks, including processing invoices and verifying expenses.
• Handle accounts receivable duties, such as generating monthly statements, tracking payments, and following up on outstanding balances.
• Maintain accurate and up-to-date financial records using accounting software.
• Assist in month-end and year-end closing procedures, including reconciling accounts, billing, and recording corporate credit card charges.
• Recording journal entries for daily cash activity.
• Make daily check deposits and record customer remittances in an accounting software system.
• Manage accounting email box daily, responding to questions and escalating messages as needed.
• Record Accounts Payable vendor bills in Bill.com daily, ensuring proper coding and workflow approvals.
• Assist in daily office administrative roles.
• Other duties as assigned.

Professional Qualifications:
The following knowledge, skills, education, and experiences are required:

• HS Diploma or GED
• 1 year of basic accounting or bookkeeping experience, including making journal entries
• Experience using MS Office products, such as Outlook, Excel, and Word
• Ability to use spreadsheets to analyze data
• General knowledge of accounting principals
• Task oriented with strong attention to detail
• Time management skills with the ability to conduct timely responses to customer needs with reliable follow up on open items
• Excellent communication skills
• Ability to work in a team environment
• Ability to learn and navigate technology-based systems
• Ability to think critically and problem-solve
• Excellent communication skills.
• Demonstrates a helpful and responsive demeanor, always ready to assist team members and stakeholders
• Exhibits a willingness to grow and adapt by actively seeking opportunities to learn new skills and expand knowledge in relevant areas.
• Embraces challenges as a opportunities for personal and professional development, showing enthusiasm for acquiring new competencies as they arise within the role.

The following knowledge, skills, and experiences are preferred, but not required:

• Prior experience in Accounts Payable, accounts receivable or bookkeeping.
• Experience with NetSuite or similar accounting system.
• Experience with Bill.com
• Completed or is pursuing a degree in accounting, finance, or business management.

Why Consider Joining FIS now?

• The business is poised for accelerated growth
• The company's story is one of protecting financial institutions and consumers alike with respect to F&I products

The following behaviors are required:

• Attitude - has a positive energy that is contagious and has a "can do" attitude. Thinks big and takes on big challenges - sets challenging targets, never satisfied with results, achieves results the right way - planning, perseverance, and overcomes obstacles.
• Approach - Tolerant of others and culture while being able to influence team toward common goal. He/she will be a great communicator who will be empathetic of culture while actively pursuing an agenda of continuous improvement.
• Change - implements change with a "down to earth" approach. Comfortable managing ambiguity & complexity.
• Collaborative - charts course with colleagues having sought their views.
• Customer Service--Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Delivery - achieves commitments and delivers personal objectives and those of the team. Demonstrates passion and innovation to continuously deliver improved results without taking "short cuts."
• Ethics--Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Influence - persuades others to pursue a course of action.
• Integrity - does what is right not what is politically expedient. Earns trust and maintains confidence.
• Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Organization and planning - plan and organize in an effective manner focusing on the key priorities.
• Organizational Support--Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Technical Skills--Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Physical Demands and Work Environment:

• Frequent sitting
• Continuously required to utilize hand and finger dexterity.
• Continuously required to speak and hear.
• Continuously required to utilize visual acuity to read technical information, data and use a keyboard.

F&I Sentinel is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
Compensation details: 19-25 Hourly Wage
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