Accounts Payable Associate

Job Title: Accounts Payable Associate
Reports to: Associate Manager, AP + Accounting
Key Internal Partners: All internal departments: NYC HQ + Plants
Key External Partners: Vendors/Suppliers
Location: NYC (HYBRID MODEL)

Job Summary:
The Accounts Payable Associate is responsible for the accurate and timely completion of various Accounts Payable functions, including coding and entering invoices, matching to PO’s, researching, and addressing vendor inquiries, and other general Accounting tasks.

Job Responsibilities & Tasks:

• Administration of invoice and payment process
• Review, code and enter invoices into AP system
• Complete payments and control expenses by verifying and processing invoices
• Prepare payments for review and setup for execution wires and ACH’s, and cut checks
• Assist with cash forecast process
• Obtain invoice approvals when necessary
• Perform PO matching for technical purchases and other materials
• Act as liaison between related departments

• Maintain accounting ledgers
• Assist with reconciliation of Accounts Payable sub-ledgers
• Preparation and/or posting of journal entries for month-end close
• Assist in preparation of monthly, quarterly and annual reconciliations and reporting

• Manage vendor accounts
• Maintain account and vendor database
• Monitor and reconcile accounts
• Respond to vendor inquiries
• Assist in processing of W-9s and 1099s
• Process refunds from vendors/customers

• Audit and processing of travel and expense reports
• Support with general accounting responsibilities
• All other duties as assigned

Key Performance Indicator (KPI):

• Maintain aging on vendor’s to less than 60 days and provide support for vendors that are aged
• Process vendor inquiry timely within 48 hours or if waiting for external information within one week.

Position Requirements:
EDUCATION

• Bachelor’s Degree in Accounting or Finance

EXPERIENCE

• 1-2 years of Accounting or AP experience
• SAP S4 HANA experience preferred

SKILLS

• Intermediate to advanced in Excel
• Self-starter who can take ownership of all assignments given
• Detailed oriented individual who can deliver reliable results and drive routine tasks
• Team player with strong communication skills
• Ability to multi-task
• Good understanding of GAAP accounting, controls, and close procedures

PHYSICAL & TRAVEL REQUIREMENTS

• Must be able to work in normal office conditions
• Must be able to work 8 hours per day and be on his/her feet for extended periods of time

TOTAL REWARDS

• $25-$31/HOUR plus 10% bonus, 20 days of PTO, hybrid work model

Pay: $25.00 - $31.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in New York, NY 10010