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SalaryAssociate, Accounts Payable
About Robin Hood
Founded in 1988, Robin Hood finds, fuels, and creates the most impactful and scalable solutions lifting families out of poverty in New York City. The largest poverty fighting organization in New York City, Robin Hood partners with top nonprofits in New York City and invests in legal services, housing, meals, workforce development training, education programs, and other vital services that give New Yorkers in need the tools they need to build better lives. The programs it funds are often the first of their kind and serve as demonstration models to identify what works before being replicated in other cities. Because its Board of Directors covers 100% of all administrative, fundraising, and evaluation costs, every dollar donated goes directly to organizations helping New Yorkers in need.
While Robin Hood’s primary focus is on New York, its impact extends far beyond the borders of the city. Its pioneering, metrics-based approach has become the gold standard for charities around the nation as Robin Hood works to understand and evaluate the impact of its partners to ensure that its philanthropic dollars are utilized to maximum impact. Robin Hood also supports its community partners and their leaders with financial and strategic support and management assistance that allows those organizations to maximize their impact.
Building on our 30 years of experience, Robin Hood is expanding our impact with an explicit focus on lifting families sustainably and measurably out of poverty through supporting the most effective community partners; influencing public policy; raising our thought leadership profile; importing and exporting effective ideas and strategies nationally; and building new collaborations with strategic partners. As New York City emerges from the worst of the global pandemic, we are focused on getting families back on their feet; getting kids back on track; and getting New Yorkers back to work.
Robin Hood also understands that if we are to support families living in poverty and find permanent pathways out of poverty and towards financial independence, we must become an effective partner with government, especially at the City and State levels. We do this by leveraging the expertise of those who are closest to the challenges of poverty, including community members, community-based organizations, and others with specialized skills and knowledge. We also aim to collaborate with New York City government to fund program and policy innovations that hold the promise of expanding economic opportunity in New York City – providing nimble “risk capital” for high-potential strategies. In this way, we seek to leverage our philanthropic investments by finding ways to advance the highest-impact strategies at scale.
Given its long-standing reputation among influencers and support of over 200 New York City non-profit organizations, Robin Hood has the unique ability to be a catalyzing force for households experiencing poverty, bringing distinct constituencies together to develop and spread the most effective strategies to advance economic mobility in New York City and beyond.
Position Overview
The Accounts Payable (AP) Associate plays a crucial role in managing and processing all vendor and grants payment for Robin Hood Foundation. This position requires strong attention to detail, organizational skills and understanding of accounting principles. The position will report to the Director, Controller.
Responsibilities
Responsibilities will include, but are not limited to:
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Accounts Payable
o Review and record all vendor invoices and T&E for accuracy, completeness, and compliance with Robin Hood policies.
o Ensure proper coding and approvals of vendor invoices, and timely reimbursements along with supporting documents.
o Disburse weekly vendor payments and reimbursements via check, ACH, EFT, etc. according to RH policies.
o Review and reconcile vendor statements, resolving any discrepancies.
o Maintain organized vendor records in Box such as, W9, 501c3, and vendor contracts.
o Manage credit card platforms (Divvy, Amex) ensuring timely payment, receipt reconciliation, accurate coding, and monthly reconciliation.
o Reconcile accounts and grants payable transactions in AP systems (Intact, Bill, Salesforce) addressing any outstanding issues.
o Monthly reconciliation of Accounts Payable and grants payable accounts, vendor aging.
o Provide support for the month-end and year-end closing process related to Accounts Payable and grants payable.
o Collaborate with Finance team and other departments to resolve invoice discrepancies, payment issues and other inquiries.
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Grants Payable
o Review and record the grant appropriations, management acceleration appropriations, rescissions as approved, ensuring adequate support documentation.
o Request banking information for new community partners as per Robin Hood policy.
o Process weekly grants payment via ACH, wire, or check.
o Generate and distribute grant letters for each grant payment.
o Process audit confirmation requests from community partners by providing transactional details to the Controller.
o Reconcile grant appropriation data between salesforce and Intacct on a quarterly basis.
- Provide support for Annual Audit.
- Work with events teams to maintain payments in the detailed events budget and identify variances.
- Work with Program team to identify and research any grant related discrepancies.
- Assist Controller or other team members with Special projects as needed.
Qualifications
- Bachelor’s degree preferred in accounting, finance, or a related field.
- A minimum of one year of experience in accounting or Accounts Payable is essential.
- Proficiency in Excel and experience with any accounting software (i.e., Intaact, Bill) is necessary. Experience with Salesforce is a plus.
- An understanding of basic accounting principles and practices including general ledger management and reconciliation; familiarity with financial reporting and expense classification.
- Knowledge of internal controls and fraud prevention in Accounts Payable.
- Ability to analyze financial documents for accuracy, identify discrepancies and perform variance analysis is a plus.
- Awareness of tax implications related to Accounts Payable, such as 1099 reporting requirements, and a basic understanding of compliance with financial policies and regulations a plus.
- Able to work autonomously with minimal supervision.
- Strong verbal and written communication skills.
- Must be flexible, able to multitask, and comfortable working in a fast-paced environment.
- Demonstrated problem solving skills and attention to detail.
Diversity, Equity, and Inclusion
Robin Hood is committed to promoting diversity, equity, inclusion, and representation in all aspects of its work. As New York City’s largest poverty-fighting organization, Robin Hood believes that building a diverse team is fundamental to its ability to effectively serve and strengthen organizations serving the most vulnerable communities in the city, and to influence the policies that affect them.
Robin Hood believes in the potential that diversity creates – deep and responsive relationships with its community partners; the ability to solve complex problems efficiently and effectively; and, most importantly, the ability of its diverse staff to work to its full capacity.
Robin Hood builds diversity, inclusion, and equity practices into all aspects of its work. Its practices, values, traditions, and beliefs are embedded in the inclusive culture that it creates. Operationally, its formal and informal structures support a work environment that advances the professional development of staff at all levels, allows for innovation, and grounds its work as poverty fighters.
In its workplace, diversity equals representation. Robin Hood seeks to attract and retain a staff that reflects the communities that it serves. Racial and ethnic diversity matter to it, as does diversity among other cultural identifiers (ability, educational background, generation, gender, gender expression religion, immigration status, military status, sexual orientation, socioeconomic status).
Diversity within Robin Hood's staff is enhanced by its efforts at meaningful inclusion. It ensures that team members are empowered to make decisions, offer actionable feedback, and share credit for team success. Further, Robin Hood seeks to develop its talent professionally and has created an intentional focus on mentorship and sponsorship, particularly of junior staff. its goal is to encourage long term talent retention and engagement, while fostering a culture of innovation.
Robin Hood Guiding Principles
As an organization committed to economic mobility, our work is grounded in the following Guiding Principles:
- Diversity, equity, and inclusion
- Proximity and humanity
- Risk-taking and innovation
Our professional community reflects myriad demographic characteristics, perspectives, and backgrounds, which includes various identities that reflect diversity in gender identity and expression, race, ethnicity, religion, sexual orientation, ability, and socioeconomic status. Our colleagues have access to opportunity and advancement, as we promote fair and equitable treatment and have encouraged participation by underrepresented groups. As a team, we promote a sense of belonging, high levels of engagement, and shared respect.
- Robin Hood puts people first. Always.
- Robin Hood is unafraid to take action and create solutions.
- Robin Hood is data driven and heart led.
- Robin Hood works the coat check.
Salary and Benefits
Robin Hood offers a highly competitive and comprehensive salary and package of employee benefits and encourages strong work-life balance. This position is located in New York City.
The salary range for this role is $64,000 - $74,000.
To Apply
Please visit our website to complete our online application.
Robin Hood is an equal opportunity employer. Applicants from diverse backgrounds and identities are encouraged to apply.
Please note that Robin Hood Foundation has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, Robin Hood employees are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.
