Accounting Coordinator

Essential Duties:

· Separate accounts payable invoices from statements and matched invoices to corresponding purchase orders.

· Enter invoices into the accounting system.

· Prepare and monitor invoices.

· Process invoices for payment.

· Review processed invoices to checks printed to ensure payments were processed accurately.

· Communicate with vendors and keep them abreast of payment status of their invoices and inquiries.

· Resolve invoice payment issues by working with purchasing, sales, and warehouse departments.

· Inquire and resolve issues relating to payment vendor setup, check printing and payment status.

· Liaise with vendors and employees to resolve issues arising from invoice discrepancies.

· Maintain complete and incomplete invoice payments, open and close purchase orders and any special project invoices and purchase orders.

· Draft letters to vendors and create spreadsheets for month-end and year-end accruals for the CPA's.

· Ensure accuracy of sales tax and shipping and handling charges on invoices.

· Gathered information in preparation for the annual audit.

· Maintain computer and manual filing systems.

· Handle sensitive information in a confidential manner

· Accounts Receivable

o Generating invoices and account statements

o Maintaining accounts receivable files and records

o Posts customer payments by recording cash, checks, and credit card transactions.

o Creating new Customers in system

o Processing all Customer Credit applications

· Accounts Payable

o Match purchase orders to invoices and enter invoices into system

o Verify vendor accounts by reconciling monthly statements.

o Creating new Vendor profiles in system

Performance Measures:

· Accounts Payable

o Days to Close out Month

· Accounts Receivable

o Invoicing completed Daily

o Days sales Outstanding

Requirements/Skills:

· Prior Accounting (AP &/or AR) Experience

· Proficient in Microsoft Word & Excel

· Excellent written and verbal communication skills

· Proven admin or assistant experience

· Strong organizational and planning skills

· Attention to detail and problem-solving skills

· Excellent time management skills and ability to multi-task and prioritize work

· Ability to work independently

· Ability to work as a team member

· Ability to handle multiple email accounts

· High school diploma or equivalent

· General math skills

· Professionalism

· Problem Solving

· Attention to Detail

· Multitask

· Telephone Skills

· Teamwork

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) 4% Match
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Baton Rouge, LA 70817: Relocate before starting work (Required)

Work Location: In person