Accounting Collections & Administrative Assistant

Real Estate and Development company is seeking an organized and detail-oriented Accounting Collections and Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing comprehensive administrative support, collections, and leveraging their technological proficiency to streamline processes.

Key Responsibilities:

• Answer and direct phone calls, take messages, and respond to inquiries promptly.
• Manage and maintain schedules, appointments, and calendars for team members.
• Prepare and edit correspondence and reports using various software tools.
• Make collection calls to previous and current Tenants.
• Organize and maintain physical and electronic documents and files.
• Utilize advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create and edit documents, spreadsheets, presentations, and emails.
• Demonstrate proficiency in using office equipment, including printers, scanners, and photocopiers.
• Troubleshoot basic technical issues related to software and hardware, liaising with IT support as needed.
• Assist in the development and maintenance of physical and electronic filing systems.
• Effectively communicate with the team, vendors, and clients through written and verbal correspondence.
• Monitor and respond to emails, prioritizing tasks and flagging important messages.
• Work collaboratively with colleagues to provide support as required.
• Assist in the coordination of team projects, tracking progress, and ensuring timely completion.

Qualifications:

• High school diploma or equivalent; Associate's degree or higher preferred.
• Proven experience as an Administrative Assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Effective communication skills, both written and verbal.
• Ability to adapt and learn new software and technologies quickly.
• Basic troubleshooting skills for computer-related issues.
• Exceptional time management and problem-solving abilities.
• Professional demeanor and strong work ethic.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Application Question(s):

• Have you done collection calls before? If so, please explain

Experience:

• Accounting: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Work Location: In person