Talent Acquisition Specialist - Hybrid/Remote

The Talent Acquisition Specialist is responsible to plan, develop and implement recruitment and staffing strategies for assigned departments with special emphasis on a well-qualified and diverse pool of candidates, exceptional internal and external customer support, process improvement, and cost effectiveness. Responsible for managing all aspects of the recruiting process from non-exempt through Director level positions as well as leading HR projects.

Essential Job Functions

• Leading
  • Initiative: Acts promptly to resolve problems; initiates better ways of doing things; acts as a catalysis for change. Implements at least one process improvement initiative for department on an annual basis. Investigates root cause analysis of reoccurring problems and takes appropriate action.
  • Motivating and Influencing: Ties contributions to larger goals; influences and persuades others, builds commitment among diverse groups. Sets ambitious goals in support of Independence Health mission, vision and True North. Demonstrates ability to eliminate silos by modeling actions and setting example; influences others to think and act as a unified health system.
  • Professionalism/Outreach: Challenges oneself to a higher level of performance by taking responsibility for professional growth and development.
• Standards and Accountability
  • Accountability: Holds self and others accountable; takes responsibility for outcomes; achieves results through adherence to standards in a consistent manner. Establishes and maintains a safe working environment; assures staff comply with safety, environmental and infection control guidelines. Practices and encourages survey readiness in compliance with agency regulations and guidelines. Demonstrates expectation of confidentiality by continually encouraging staff to keep private information confidential and share information on a need-to-know basis only.
  • Service Orientation and Customer Focus: Assesses customer's needs; exceeds customer expectations; considers customers in decision making; improves customer satisfaction. Performs in accordance with Independence Health System behavioral standards in support of the mission, vision, true north, and values. Holds staff accountable for modeling the behavioral standards. Responds to client service recovery issues within required time frame and to the satisfaction of the customer. Actively and positively promotes the Respect and Recognition initiatives by supporting staff participation in committee membership, activities, and projects.
• Planning and Decision Making:
  • Constructive Thinking: Analyzes issues before acting; generates creative ideas; detects patterns and connections; breaks down complex problems. Practices participatory leadership by involving staff in decision-making and problem solving. Considers global implications of decisions made; involves all appropriate departments and individuals for optimal outcome.
  • Prioritizing and Delegating: Acts on most urgent tasks' leverages available resources; reviews own workload; implements workable systems, provides clear direction.
• Communication
  • Giving Feedback: Provides constructive feedback; helps others improve performance; articulates areas of deficiency. Provides opportunities for staff to actively provide input into decision-making process. Seeks input before decision is made. Provides feedback regarding how and why decisions are made.
• Developing People and Managing Relationships
  • Upward Management: Updates stakeholders on project process; uses sound judgment; influences the decisions of leadership in effective manner.
  • Building and Strengthening Relationships: Facilitates open communication; diffuses sources of conflict; demonstrates respect for others; diplomatically negotiates solutions. Facilitates teamwork through coaching and mentoring of staff. Builds trust through fostering empowerment and shared decision making within the appropriate level and scope of authority.
• Prepares job postings and posts open positions internal following established standard work.
• Assists with preparing/placing classified and on-line advertising as needed.
• Tracks applicants with regard to scheduled interviews, disposition of interview, reference check dates and offer/start dates.
• Assists with benefits, compensation functions, and special projects, as required.
• Other duties as assigned.

Specialty Essential Functions

• Recruitment
  • Proactively develops and executes effective recruitment strategies to enhance talent pool.
  • Coordinates necessary campaigns to target and attract robust candidate pipelines across a diverse range of business areas leveraging technology, social media sourcing and branding tools to support attraction.
  • Organizes and executes recruitment events for Independence Health. Attends external recruiting events as a representative of Independence Health System promoting a positive organizational image with professional branding campaign.
  • Participates in education programs that offer students in secondary and elementary schools to market diverse healthcare opportunities as their profession of choice.
  • Tracks and analyzes recruitment efforts through regular reporting/metrics to maintain LEAN practice and continuous improvement efforts.
• Reviews applications in Applicant Tracking System with hiring manager, schedules and conducts interviews to match knowledge, skills and abilities with specific job-related requirements.
  • Performs behavior, competency and skill-based interviews to assess candidate qualifications against agreed upon job description requirements.
  • Partners with hiring Mangers to select top quality candidates for hire. Makes all official job offers.
  • Ensures references and criminal background checks are completed as well as processing of all necessary back end new hire paperwork.
  • Partners with the compensation department and communicates appropriate compensation offer for candidate, utilizing Independence Health Pay Practice Guidelines.
  • Determines and communicates appropriate benefit package information for candidate, at the time of interview.
• Follows all established standard work guidelines relating to correspondence to applicants and employee.
  • Ensures follow up with all candidates post interview.
• Maintains documentation on Sign-on Bonus.
  • Prepares and maintains files on Sign-on Bonus Agreements.
  • Tracks and initiates payments to employees receiving Sign-on bonus.
  • Initiates retrieval of Sign-on bonus payments when necessary, coordinating with payroll staff.
• Communicates with employees and management, as necessary.
  • Answers questions regarding Human Resources policies, procedures, laws, standards and government regulations as required. Stays current with policy and legal updates

  • Required Qualifications

    • Bachelor's degree in related field, OR previous human resources /recruiting experience in lieu of bachelor's level degree.
    • Requires an advanced knowledge of recruiting practices and exceptional leadership abilities, which include, but are not limited to, interpersonal/human relation skills and ability to maintain and improve service excellence.
    • Strong leadership ability, good organizational skills, independent and critical thinking skills, and sound judgment.
    • Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.
    • Ability to multi-task and prioritize assignments.
    • Functional Skills on PC and Related Software (Microsoft Office)
    • Knowledge of basic Office Equipment such as copier, fax machine, etc.
    • Proficiency in the use of Excel Spreadsheets, PowerPoint, and various software programs

    Preferred Qualifications

    • Professional in Human Resources (PHR) certification is preferred. Prior Healthcare recruiting experience. Prior experience with Applicant Tracking Systems and social media sourcing.

    License, Certification & Clearances

    • Act 34-PA Criminal Record Check from the PA State Police system
    
    

    
    Supervisory Responsibilities

    • This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department.

    Position Type/Expected Hours of Work

    • Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).
    • Travel may be expected locally between Independence Health locations.

    AAP/EEO

    • Excela Health is an Equal Opportunity Employer. It is the policy of Independence Health System to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants, without regard to race, color, religion, sex, national origin, age, marital status, non-job related disability, veteran status, or genetic information, or any other protected class. Independence Health will conform to the spirit as well as the letter of all applicable laws and regulations.
    • Ability to perform the Essential Functions listed on the Physical Conditions and ability to perform the Essential Functions on the Working Condition chart below

    Work Environment

    Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines

    When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

    Essential – Absolute Necessity.

    Marginal – Minimal Necessity.

    Constantly – 5.5 to 8 hours or more or 200 reps/shift.

    Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.

    Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.

    Rarely – Less than 0.25 hours or less than 2 reps/shift.

    
    

    Physical Condition

    
    

    Essential

    
    

    Marginal

    
    

    Constantly

    
    

    Frequently

    
    

    Occasionally

    
    

    Rarely

    
    

    Never

    
    

    Extreme Heat

    
    

    x

    
    

    Extreme Cold

    
    

    x

    
    

    Heights

    
    

    x

    
    

    C

    
    
    ications to human resources management personnel as necessary.
• Verifies licenses/registrations/certifications on all new hires prior to job offer.
  • Performs primary source verification on all new hires.
• Professional Practice
  • Represents Excela Health career opportunities in the community.
  • Acts as a liaison with ancillary departments to review and implement practices within Excela Health for the clinical and process improvement.
  • Guides and facilitates the development, implementation of system-wide policies and procedures.
  • Stays current on market trends and practices as relates to sourcing methods and ensure knowledge sharing, coaching, and mentoring occurs.
• Conducts/Assists in Training and project opportunities
  • Conducts New Manager onboarding trainings.
  • Ponducts New Manager onboarding trainings.
  • ies
  • relates to sourcing methods and ensure knowledge sharing, coaching, and mentorinartners with team to create and present employment related trainings as needed.
  • Participates in LEAN Continuous Improvement as associated with Shared Services or other cross organizational projects.

Physical Demands

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Education

• Bachelors or better in No Major

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)