Surgical Coordinator

Job Summary:
We are seeking an experienced and highly organized Office Manager to join our team.

Plastic Surgery Practice

Two surgeon, cosmetic only plastic surgery practice

Our practice does not accept insurance; no reconstructive surgery; minimal hospital interaction

Monday-Friday; full time

*Must have Medical knowledge*

Duties:
- Develop and implement office policies and procedures to ensure smooth operations
- Manage and maintain office supplies inventory
- Coordinate and schedule meetings, appointments, and travel arrangements

-Interface with patients during consultation, preoperative and postoperative visits

-Coordinate payments and manage financial transactions

-Manage scheduling of in-office, accredited operating room and per diem staff

-Monitor paid time off (PTO), overtime (OT), and employee breaks/lunches
- Answer and direct phone calls with professionalism and excellent phone etiquette
- Greet and assist visitors in a friendly and professional manner
- Oversee the management of office files, both physical and electronic
- Handle recruiting, hiring, orientation, training, coaching, and performance evaluations
- Manage calendars for the Doctors and team members
- Collaborate with financial departments for proper financial reconciliation.

-Collaborate with marketing team and to oversee published content.
- Supervise front desk receptionists and administrative staff
- Collaborate with other departments to ensure efficient workflow

-Ensure patients are scheduled appropriately

-Active involvement in organizational seminars and events

Experience:
- Proven experience in office management or a similar role
- Strong administrative skills with attention to detail
- Proficient in using Microsoft Office and Social media
- Familiarity with phone systems and EHR
- Excellent organizational and time management skills
- Ability to multitask and prioritize tasks effectively
- Strong communication skills, both written and verbal

-Familiarity with cosmetic and medical dermatology services and products.
- Experience in team management is a plus

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Ability to Relocate:

• New York, NY 10019: Relocate before starting work (Required)

Work Location: In person