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Form of workThe Supply Services Specialist recruitment is an Orange County Fire Authority (OCFA) internal recruitment. Only applications from current, qualified OCFA employees, including Reserve Firefighters, will be considered.
The OCFA is currently recruiting to fill one (1) vacancy for the position of Supply Services Specialist in the Emergency Medical Services (EMS) Division. This recruitment will be used to fill the current anticipated vacancy and establish an eligibility list for future vacancies.
CLASS SUMMARY:
Under general supervision, and depending on assignment, consults with OCFA staff to determine specific purchasing needs and specifications; orders, receives, stores, and/or manages the inventory of supplies forvarious Authority divisions and fire stations; counts, restocks, organizes, and labels supplies; supports communications section help desk staff; works with vendors to repair faulty equipment; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS:
This is a fully qualified, journey-level classification. Incumbents may be assigned to the Service Center, Communications/Logistics Division, or the EMS Division. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. When assigned to the Service Center, this class is distinguished from the Service Center Technician class series in that the latter performs repair, service, and maintenance of a variety of firefighting tools, safety equipment, and other related fire department apparatus.
Receives general supervision from assigned supervisory and/or management staff. Exercises no direct supervision over staff.
(These duties are intended to be representative sample of the duties performed by the class.)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions, and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
When assigned to the EMS Division:
- Consults with OCFA staff to determine specific purchasing needs and specifications.
- Orders, receives, stores, and manages the inventory of supplies for various Authority divisions and fire stations; checks for proper quality, quantity, condition, and price; writes purchase orders in accordance with OCFA policies.
- Establishes successful vendor relationships; checks prices from multiple vendorsto ensure procurement of equipment and supplies is achieved at an acceptable cost.
- Sorts and places inventory in storage areas, shelves, or bins as required; inputs and retrieves inventory information using a computer workstation or mobile device; verifies information on computer-generated documents; maintains computerized inventory management system for OCFA fire station staff; generates reports as required.
- Maintains warehouse and distribution standards and procedures.
- Coordinates with Service Center staff on the restocking of supplies pulled from OCFA fire stations and efficient and accurate methods of delivering supplies in emergency situations; responds to emergency incidents to deliver supplies during the workday, nights, weekends or holidays.
- Inspects vehicles prior to usage including checking for fuel, tire tread, windshield, mirrors, brakes, oil transmission fluids, lights, etc.; places orders for repairs; maintains cleanliness and washes vehicles.
- Manages the inventory of Emergency Medical Supplies at all OCFA fire stations including ordering, stocking, issuing, packaging, shipping, counting, restocking, organizing, and labeling.
- Educates and informs OCFA fire station staff on use and location of Resident Medical Information (RMI) Cards; explains distribution procedures for the RMI cards and transition of patient information to the RMI form.
- Maintains the Emergency Medical Supply Mapping system to process and move expiring supplies to fire stations with higher call volumes.
- Educates OCFA fire station staff on ordering of Emergency Medical Supplies for their respective station; performs cost analysis of station purchases and explains cost breakdowns and prices of supplies in an easy to understand format.
- Performs special projects as assigned.
- Performs related duties as assigned.
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.
EDUCATION (position requirements at entry):
Equivalent to completion of the twelfth (12th) grade.
EXPERIENCE (position requirements at entry):
Two (2) years of experience performing inventory work including maintenance of computer-based inventory systems.
LICENSES AND CERTIFICATIONS (position requirements at entry):
Possession of, or ability to obtain, a valid Class C California driver's license by time of appointment. This classification is subject to enrollment in the California DMV Pull Notice Program, which periodically provides Risk Management with the incumbent's Driver License record and status.
HIGHLY DESIRED QUALIFICATIONS:
California or National Registry Emergency Medical Technician (EMT) License
KNOWLEDGE (position requirements at entry):
Knowledge of:
- Common medical supplies and equipment and their proper methods of use and storage
- Methods and procedures involved in the maintenance of accurate inventory records
- Inventory control methods and techniques
- Warehousing practices and methods
- Storekeeping and purchasing terminology
- Supply sources and pricing standards
- Proper methods of receiving and storing a variety of supplies; lifting and carrying techniques
- Orange County geography and street layout
- Safe driving practices and techniques; applicable California Vehicle Codes
- Care, maintenance, and operation of vehicles
- GPS for driving purposes
- Delivery practices
- Business arithmetic
- Principles and procedures of record-keeping and reporting
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and OCFA staff
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar
- Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed
SKILLS (position requirements at entry):
Skill in:
- Maintain an accurate inventory and record-keeping system; maintain perpetual inventory records to ensure adequate stock on hand
- Gather, organize, analyze, and present a variety of data and information
- Determine priorities based on staff needs and work with short deadlines
- Drive vehicles in a safe and effective manner
- Read and follow maps and/or use GPS to determine best routes
- Load and unload a variety of items.
- Make accurate arithmetic calculations.
- Maintain a variety of filing, record-keeping, and tracking systems.
- Clean and care for assigned areas and equipment.
- Understand and follow oral and written instructions
- Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed
- Independently organize work, set priorities, meet critical deadlines, and follow up on assignments
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines
- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
- Last Day to Apply: Wednesday, April 26, 2023 at 11:59 PM
- Oral Interviews: Week of May 15, 2023
- Anticipated Start Date: TBD
PHYSICAL REQUIREMENTS:
Must possess mobility to work in a warehouse environment and in the field; strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch, grasp and make repetitive hand movement in the performance of daily duties; to climb and descend from ladders to reach shelving, and to operate a motor vehicle and visit various County sites; vision including color vision to inspect supplies and operate equipment. The job involves fieldwork requiring frequent walking in operational areas and driving to various County sites. Finger dexterity is needed to operate equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 50 pounds or heavier weights with the appropriate equipment on a frequent/occasional basis, in all cases with the use of proper equipment and/or assistance from other staff.
WORKING CONDITIONS:
Employees work in OCFA buildings, facilities, and in the field and are exposed to loud and excessive noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, hazardous physical substances and odors, and fumes, dust and air contaminants.
May be required to respond to emergencies during evenings, weekends, and/or holidays. Unscheduled overtime work is required to support various emergencies during evenings, weekends, and/or holidays.
NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the needs of the department.
PRE-HIRE REQUIREMENTS:
Before the employee is hired, he/she must successfully complete pre-employment requirements including, but not limited to: fingerprinting and background check, reference check, DMV check, licensure/certification check, Oath of allegiance to the United States of America and the State of California, and proof of eligibility to work in the United States in accordance with Immigration and Reform Control Act of 1986. All job offers are contingent upon the successful completion of a pre-employment medical exam including a drug screen through the OCFA's designated physician.
HOW TO APPLY FOR THIS POSITION:
When the recruitment opens for this position, an applicant must submit, during the application filing period, an online application and attach any supplemental information as required in the job announcement which may include submitting responses to a supplemental questionnaire. Online resumes and other unsolicited materials may be attached, but will not be considered in lieu of the required online application, unless otherwise specified in the job announcement. The OCFA reserves the right to limit the number of online applications when necessary. Applicants are responsible for maintaining/updating their contact information through the online application system.
SELECTION PROCEDURES:
INITIAL SELECTION REVIEW:
The Human Resources Department reviews all initial application materials to identify qualified applicants. Applicants meeting minimum qualifications will be invited to the first phase of the recruitment process. The OCFA reserves the right to refer only the better qualified applicants if the number of applicants is high. If the number of applicants is high, the review process may include a secondary screening (by a panel of job knowledge experts) of the applications and/or supplemental questionnaires in which the better qualified applicants are referred to the next phase of the recruitment process. Because recruitment processes vary, applicants are advised to thoroughly review the job announcement before submitting their online application materials.
TESTING:
Testing for this position or any other position may include, but is not limited to the following: written exam, practical exam, panel interview, physical ability test, assessment center, oral presentation, project assignment, etc. If a revision is made to a testing component during a recruitment process, the assigned recruiter will notify by email all affected applicants.
AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION:
In accordance with the Americans with Disabilities Act, persons with disabilities requiring reasonable accommodations for the purposes of employment testing should contact Brad Stephens, Senior Human Resources Analyst at (714) 573-6816 or BradStephens@ocfa.org at least 72 hours prior to any portion of the examination process.
RECRUITMENT/SELECTION PROCESS AND REQUIREMENTS:
All recruitment/selection process and requirements will be held in accordance with the OCFA's Selection Rules, which are available for inspection upon request
ELIGIBLE LIST:
The duration of an Eligible List is one (1) year, unless otherwise specified in the job announcement.
WITHDRAWING FROM RECRUITMENT PROCESS:
If an applicant chooses to withdraw from this recruitment process, he/she is required to submit an email notification to Brad Stephens, Senior Human Resources Analyst at BradStephens@ocfa.org requesting a withdrawal from the process. The email to the recruiter must include the applicant's current phone number.
