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SalaryCome join the Department of Transportation (Caltrans) District 5 Environmental Personnel Services Team in San Luis Obispo! Under the supervision of a Senior Environmental Scientist, the Student Assistant, in a training capacity, will assist in a wide range of services relating to the Environmental Support Services Unit.
Conditions of Employment
This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.
Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.
UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI Student Assistant positing should inform their supervisor in writing and provide at least a week’s notice.
UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.
Prerequisites
Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.
To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf
Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.
Students declared major must match the major(s) listed in the job posting.
Majors/Fields of Study
Business Administration
Work Schedule
F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.
This position is located in San Luis Obispo
Additional Work Schedule
Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).
M inimum Qualifications
- Must maintain a minimum cumulative 2.0 GPA.
- Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
- Ability to:
- Use basic computer skills e.g. Microsoft Office programs.
- Use communication and tact.
- Report to work regularly and on time.
- Be able work cooperatively others. Be courteous and respectful to internal and external staff and with general public.
Preferred Qualifications
Duties and Responsibilities
- Assist in ensuring staff compliance for mandatory training by providing staff an update of their training history showing which courses they are due for, or will be in the near future, provide detailed instructions on how to properly enroll and earn credit for completion.
- Disseminate mandatory course announcements and provide compliance status to employee supervisors.
- Assist with aspects of the hiring/employment process, such as updating hiring documents for advertisement, email recruitment opportunities to Environmental staff, prepare materials for the facilitation of interviews and track the hire status.
- Assist with a variety of office machines.
- Monitor printers and copiers, change toner cartridges, report printer operation problems, copier, and supply room re-stocking.
- Assist in the distribution, tracking and filing of various standard employee forms.
- Assist coordinating vehicle service and maintenance, car fob requests and vehicle reservation support.
- Assist with mailroom correspondences and hard copy and/ or scanned mail dissemination on a weekly basis.
- Assist in aspects of property control such as tracking equipment assigned to the D5 Environmental Division and maintaining records relating to equipment such as cell phones, digital cameras, biological field aids and computers.
- Assist in supply inventory and tracking inventory using the Teams spreadsheet.
- Assist with arrangements for phone line, equipment and cubicle for new employees and existing employees as needed.
- Assist staff with check-out equipment and monitor that equipment to make sure it is returned in the same condition in which it was checked out.
- Assist in creating and updating emergency phone lists, unit lists for mailroom, distribute mail and assist in the distribution of payroll and travel reimbursement checks.
- Assist in electronic filing and document archiving by scanning hard copies, correctly labeling and storing in appropriate electronic files.
- Assist with preparing for public meetings or open houses, including mailings to the public and agencies.
- Create and maintain database for contacts, addresses and distribution lists.
Assist with other duties as directed. May assist with special projects and/or other duties as assigned.
Physical Requirements
Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation.
Working Conditions
Work is performed in an office environment.
Application Instructions
Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.
In addition to your resume, please upload your most recent transcripts.
Apply by: March 2, 2024
Caltrans manages more than 50,000 miles of California’s highway and freeway lanes, provides inter-city rail services, permits more than 400 public-use airports and special-use hospital heliports, and works with local agencies. Caltrans carries out its mission of providing a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability, with six primary programs: Aeronautics, Highway Transportation, Mass Transportation, Transportation Planning, Administration and the Equipment Service Center.
To learn more visit www.dot ca.gov .
Based on your answers to one or more questions, it appears you do not meet the minimum qualifications for the position. We are unable to move your application forward in the process. If you have questions, please contact us at 916-278-7003 or email us at ueijobs@csus.edu.
