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SalaryThe Role:
The Senior Payroll Administrator position is responsible for accurately processing full cycle weekly and bi-weekly payroll for our 2500 team members. This position will work collaboratively with the payroll team and people managers to ensure our hourly and salary team members get paid accurately and timely each week. This position will also manage and execute processing of garnishments, tax reports, reconciliations and payroll audits with a high degree of integrity, confidentiality and professionalism. This role reports to the Payroll Manager.
Key Accountabilities:
- Prepare and process full cycle weekly and bi-weekly multi-state payroll for part or all 2500 Team Members across USA, Canada, and Puerto Rico.
- Process payroll data through the Workday HCMS and settlements and tax through ADP SmartCompliance.
- Review and verify the accuracy of time information and employee data changes in the Workday.
- Confirm retro calculations that are processed via Workday for accuracy.
- Ensure payroll processing accuracy through audit reports, data analysis and collaboration with other payroll team members and people managers.
- Prepare on-demand checks for terminations, retro-adjustments and other disbursements determined to be necessary for immediate distribution timely and accurately
- Reconcile employee deductions, including union dues deductions
- Coordinate and administer Wage Garnishment orders in accordance with federal and state regulations
- Prepare and print payroll reports of earnings, hours worked, taxes, insurance, leave, 401k, etc., as needed
- Cross train to back-up other payroll team members for weekly/bi-weekly payrolls, as needed.
- Interact with employees across all levels of the organization. Address employee's pay-related concerns and provide payroll information in a friendly, courteous and accurate manner
- Complete requests for pay-related documents including statements and verifications
- Ensure compliance with federal, state and local tax and wage & hour laws, regulations or guidelines
- Stay current with system updates and changes as well as changes with wage and tax laws
- Assist with ongoing set up, testing and maintenance of the payroll system within Workday.
- Balance current payroll tax and taxable to the year-to-date W2 box totals and resolve variances to minimize year end corrections
- Assist Payroll Manager with the preparation of State and Federal quarterly and annual tax returns, W-2s
- Assist Payroll Manager with preparing for annual year end processes related to, payroll and tax processing, reconciliation, and reporting.
- All other duties as assigned
Skills & Experience:
- High school diploma/GED required
- Degree in Business Administration, Finance, or Accounting preferred
- Minimum 3 years administering payroll in a high volume, multi –state, multi-company, union environment
- CPP certification highly preferred
- Workday payroll experience highly preferred
- Strong proficiency in MS Office – Teams, Word, Outlook. Advanced Excel skills – including pivot table, v-look up, and some linking skills
- Must have high integrity and handle HR & payroll information with high degree of confidentiality
- Solid understanding of federal and state payroll regulations and requirements as well as payroll best practices and HR policies
- Keen attention to detail, process execution and follow-through with excellent organization skills
- Ability to work under pressure. Simultaneously manage multiple job assignments and ability to meet payroll deadlines
- Ability to analyze and resolve problems in a logical and effective manner
- Excellent communication skills in a fast paced environment consisting of technical, interpersonal, and virtual contact
- Demonstrated ability to build and sustain positive working relationships at all levels in the organization
- Ability to work independently and as a team member to fulfill all job duties in a collaborative virtual environment
- Desire to continuously learn new features of development tools and software
Key Words:
Payroll
Workday
Tax compliance
Payroll specialist
Payroll administrator
Payroll Processor
Location:
Remote US Address:
126 Remote, Denver CO, 80202 Additional Locations (if applicable):
Employment Type:
Full time Additional Information:
COMPETITIVE COMPENSATION: We provide market-driven base pay, based on skills, abilities, and level of experiences. Our salary ranges are broad, and individual salary will be market competitive based on a candidate’s unique set of skills and level of experience. The starting range for this position is $26.30 - $35.00, with additional earning potential possible commensurate with experience. Additionally, we believe that our team members are the reason for our success and all team members are incentive eligible with a target based on contribution, company performance, and individual results achieved. While the specific bonus plan and target amount will be determined based on the role and breadth of contributions, the targeted bonus plan and targeted percentage amount for this role is Bonus - MIP, 5% Annual. BENEFITS: At Ardent Mills we offer a wide range of benefits to our team members and their eligible family members. Some of our great benefit programs you may be eligible for include: • Medical, Dental and Vision Coverage• Health and Dependent Savings Accounts • Life and Disability Programs • Voluntary Benefit Programs • Company Sponsored Wellness Programs • Retirement Savings with Company Match • Team Member and Family Assistance Program (EAP) • Paid Time Off and Paid Holidays • Employee Recognition Program with Rewards (RAVE). EEO Commitment:
At Ardent Mills, everyone matters and everyone has a voice. We are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and team members and the decisions will be based on merit, competence, performance, and business needs. We are proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin, ancestry, marital status, sex, sexual orientation, gender identity or expression, physical or mental disability, pregnancy, genetic information, veteran status, age, political affiliation, or any other non-merit characteristic protected by law or not. Together, celebrating our differences, we make Ardent Mills.
The preceding position description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this position. The description, duties, functions, and responsibilities are subject to change at the discretion of Ardent Mills.
