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** Accounts Payable & Payroll Administrator**
** M-F 8am – 5pm* *Compensation – DOE*
We are currently seeking a dedicated and detail-oriented individual to join our team as an Accounts Payable and Payroll Administrator. The Accounts Payable & Payroll Admin is responsible for monitoring the outflow of capital for the company, processing employee payroll, and maintaining employee time records. This person must be reliable and extremely trustworthy because they are working with confidential information.
RESPONSIBILITIES:
- Creates and maintains vendor files
- Initiates bill payments for multiple accounts while ensuring all payments made are per company policies and procedures
- Resolves payment discrepancies and disputes on behalf of the company
- Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
- Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies
- Reconcile the Accounts Payable ledger to ensure that all bills and payments are accounted for and properly posted
- Understand expense accounts and cost center
- Understand compliance issues around Accounts Payable processes (W-9, sales tax, etc.)
- Calculates and reports sales tax based on paid invoices.
- Enters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
- Ensures proper processing of payroll deductions for taxes, benefits, and other deductions
- Issues, or reissues, physical or replacement checks, or direct deposits due to payroll errors or final discharge.
- Records and processes federal and state payroll tax deposits
- Handles child support orders and initiates proper deductions
- Handles voluntary employee deductions after receiving or initiating a signed employee deduction form
- Resolving payroll discrepancies and answering any employee payroll queries
- Maintaining all payroll operations according to company policies and procedures
- Proven ability to calculate, post, and manage accounting figures and financial records
REQUIREMENTS:
Computer Skills
To perform this job successfully, an individual should have experience with Microsoft Office software. Intermediate to advanced skills in Microsoft Excel is a MUST and know Sage 100/MAS90!
Certificates, Licenses, Registrations
None required for this role. CPP and/or APS preferred but not required.
None required for this role. CPP and/or APS preferred but not required.
Safety and Security
Observe safety and security procedures; determine appropriate action beyond guidelines; report potentially unsafe conditions; uses equipment and materials properly.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
- 1-3 years related experience
- Previous experience working in an accounting environment
- Preferred experience processing payroll
- High school diploma or GED.
Language Skills:
- Ability to effectively present information and respond to questions from manager(s)/Supervisors, clients, customers, and the general public.
Mathematical Skills:
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
Reasoning Ability:
- Ability to solve practical problems and deal with a variety of concrete variables.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and stoop, kneel, crouch, or crawl. The employee is frequently required to stand; walk; sit and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and stoop, kneel, crouch, or crawl. The employee is frequently required to stand; walk; sit and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
Ewing Bros Inc. offers medical, dental, vision benefits, and more! A 401K with an employer match, a profit-sharing plan, $15K in company-paid life insurance, vacation & holiday pay!
EEO Equal Opportunity Employer Statement: Ewing Bros. Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
