Sr. Accounts Receivable Specialist

We are seeking a Sr. Accounts Receivable Specialist to be responsible for managing the Receivables portfolio to minimize bad debt losses and facilitate cash collection.  We seek a self-starting, driven individual who will work cooperatively within an energized team. We are a growing company in the industrial and high technology markets and are looking for hard-working and skilled individuals.

Responsibilities
 

·       Able to communicate effectively with customers, negotiate payment plans, and resolve customer disputes.

·       Responsible for managing customer accounts and ensuring timely payments of outstanding invoices.

·       Monitoring Accounts Receivable and identifying overdue accounts in accordance with company policy.

·       Maintaining a record of contacts and attempted contacts with delinquent accounts

·       Successfully resolving customer queries regarding billing, statements, and payments

·       Able to escalate queries effectively.

·       Achieving or exceeding cash collection targets on a monthly or quarterly basis.

·       Assembling reporting and providing thoughtful analysis of AR aging, collection activity schedule, cash collection forecast, and cash balance reporting.

·       Assisting with preparation of monthly AR reserves, credit memos, write-offs, etc.

·       Assisting with credit checks and other statutory requirements for onboarding new customers.

·       Assist accounting team with special projects, reporting and analysis as needed.

·       Daily closing and re-opening of operation cash drawers.

·       Maintain and approve customer validation portal.

·       Daily issuance of invoices for all locations via email/US mail.

·       Maintain and create customer accounts through Customer Maintenance.

·       Maintain and monitor online Gaviti/BlueSnap Collection platform.

·       Responsible for all drop/direct ship invoices to customer.

·       Responsible for creating and maintaining credit reports on all customers.

·       Assist in the establishment of AR Credit insurance for customers.

·       Daily processing of credit card Payments.

·       Responsible for customer credit reference requests.

·       Responsible for certain project billing and monitoring reports.

·       Maintain large account invoice portals on a daily basis.

·       Responsible for the weekly backlog reporting to management.

·       Responsible for the weekly/monthly bookings report for management.

·       Monthly reconciliation of three bank accounts.

Skills Required:

·       Excellent oral and written communication skills.

·       Proficiency in Microsoft Word, Excel, Outlook, and relevant accounting systems.

·       Excellent understanding of Accounts Receivable and bad debt reserves.

·       Maintain a professional, friendly, and positive disposition.

·       Ability to organize, manage multiple priorities, and meet deadlines.

·       Highly organized, great time management, general business knowledge.

·       Strong attention to detail and accuracy.

·       Commitment to company vision, mission, and values.

·        Proficient in data entry and management.

·       Ability to multi-task the daily activities with shifting priorities.

·       Ability to work both independently and in a group environment.

·       Positive attitude.

·       Must be able to maintain absolute confidentiality and discretion.

·        High School Diploma or GED required; Accounting Degree preferred.

3-5 years prior Accounts Receivable/Collections experience is preferred with familiarity of various collection techniques, standard practices and procedures related to billing and collections.

Drug test and background check are required.