Accounts Receivable Specialist

SUMMARY

The Billing/Accounts Receivable Specialist is responsible for ensuring accurate and timely billing processes. Uses attention to detail and strong analytical skills to review, reconcile, and process invoices. Collaborates with other departments to resolve billing discrepancies and provide exceptional customer service to our clients.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Report personnel or product safety concerns to management

Review and verify accuracy of invoices and billing data to our clients.

Process and send out invoices to clients.

Reconcile billing discrepancies and resolve any issues.

Coordinate with other departments (Sales and Operations) to ensure accurate and timely billing.

Respond to client inquiries and provide exceptional customer service.

Monitor Accounts Receivable and follow up on outstanding payments.

Process cash receipts from clients, via check, ACH, and wire payments to proper accounts.

Assist in month-end closing activities, including generating reports and reconciling accounts.

Update Daily Cash Flow report (cash in-cash out).

Maintain accurate and up-to-date billing records and documentation.

Assist in annual audit process by providing documentation as requested.

SUPERVISORY RESPONSIBILITES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Associate’s Degree in Accounting or related field; minimum of two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

None required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; and talk and hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand, walk, and sit. The employee must occasionally lift and/or move up to 10 pounds. There are no specific vision abilities required for this job.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is not exposed to any conditions. The noise level in the work environment is moderate.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to Relocate:

• Mansfield, MA 02048: Relocate before starting work (Required)

Work Location: In person