Senior Vice President, Administration

The Position

Reporting to the President and Chief Executive Officer, the Senior Vice President, Administration is a key member of Team PA's Executive team and serves as a trusted advisor and partner to the President and CEO, setting and driving organizational vision, operational strategy, and hiring needs. The Senior Vice President, Administration is charged with leading, managing, and overseeing the overall business performance and functions of the organization. This role is responsible for change management and organizational performance; financial management and oversight; human resources, people and culture, and diversity, equity, inclusion, access, belonging; legal/compliance, contracts, and procurement; and information systems and technology. 

The salary range for this position is $125,000 to $160,000.

The following focus areas will be key for this role in the coming year:

Lead the organization through organizational and people management, implementing seamless operations, and stewarding effective planning.

• Prepare, equip, and support employees to adopt change to drive organizational success, including implementing stronger project management, enhanced internal collaboration, and appropriate time management 
• Manage strategic planning and implementation effort
• Develop, adapt, implement, and oversee processes and procedures to ensure that Team PA continues to operate at the highest standards across human, financial, legal/compliance, and programmatic operations
• Assist in establishing and tracking progress towards organization-wide goals 
• Manage internal organizational policies including oversight of the Organizational Handbook
• Oversee information systems and technology in partnership with the Director of Information Systems to ensure that systems and technology are secure and support organizational and employee needs
• Manage and oversee insurance portfolio
• Consult, as necessary, with outside counsel
• Serve as the primary point of contact for contracts and contract negotiations
• Oversee the maintenance and updating of all internal policies and procedures, and ensure they are reviewed and updated annually 

Ensure a positive employee experience by executing on Human Resources initiatives.

• Lead and oversee full employee life cycle, including recruitment, hiring, retention, promotion, and termination
• Oversee Diversity, Equity, Inclusion, Access, and Belonging efforts across the organization
• Collaborate with CEO and other relevant staff on organizational culture initiatives; drive organizational culture improvement
• Oversee payroll processing and related payroll functions
• Oversee benefits and benefits administration
• Manage compensation strategy and annual compensation benchmarking
• Manage and drive improvement of HR and organizational policies and practices
• Lead and support annual goal setting and evaluation process
• Manage employee relations and staff performance issues as necessary
• Oversee and support efforts regarding employee morale and foster a positive workplace culture through celebrations, in-person gatherings, retreats, staff meetings, and other means
• Oversee employee performance and satisfaction tools and programs including but not limited to evaluations, goal setting and professional development

Support and partner with the Finance team to deliver on financial transparency and accurate reporting.

*this focus area is accomplished in partnership with the CFO (part-time contractor)

• Supervise and ensure quality and accuracy of all accounting functions, including budgeting, forecasts, and audits
• Ensure accuracy and timely delivery of financial reports to staff, Board, and other key stakeholders
• Lead financial strategy and related business initiatives, including financial models and planning for program expansion and organizational growth
• Build, develop, and strengthen strategic investment strategies in partnership with staff and board leadership
• Oversee and ensure appropriate internal controls and policies

Other responsibilities

Primary Staff Lead for the following committees of the Board of Directors: 

• Personnel Committee
• In coordination with CFO, Finance & Investment Committee 
• In coordination with CFO, Audit Committee 

Supervisory responsibilities for the following current employees and contractors:

• Finance Director
• Director of Information Systems
• Operations Assistant 
• Executive Assistant

Work in partnership with the following employees and contractors managed by President and CEO Abby Smith:

• Chief Financial Officer

Requirements

The Person

The Senior Vice President, Administration is likely to see themselves in the following examples as they are designed to help you determine if this opportunity aligns with your own passion, purpose, skills, and experiences. 

You believe in the power of effective people management. 

• You have an exceptional capacity for managing and leading people.
• You are a team builder who has experience in scaling up organizations.
• You have the ability to connect staff both on an individual level and in large groups.
• You support people in progressing towards their professional goals.
• You enjoy developing and empowering leaders from the bottom up by cultivating entrepreneurship and resourcefulness.
• You learn the strengths and gaps of the team so as to put people in a position to succeed and the organization to meet its goals.

You love to run an organization from behind the scenes. 

• You have a thorough understanding of finance, systems, and HR and broad experience with the full range of business functions and systems, including strategic development and planning, budgeting, business analysis, finance, information systems, human resources, and marketing.  You may have led an organization in a Chief of Staff, General Manager or Operations Lead position.
• You are able to understand the bigger picture from all the pieces and perspectives that you manage.
• It is your nature to think strategically, anticipate future consequences and trends, and incorporate them into our organizational plan.
• You build the capacity of others by developing an excelling team and the processes to ensure that organization runs smoothly.
• You are perceptive of the landscape and can get the pulse of the room quickly to support strategic steps.

You are a master project manager. 

• You are like a fish in water when it comes to orchestrating all the resources at your disposal to meet a project or organizational goal.
• You have a results-proven track record of exceeding goals and a bottom-line orientation.
• You have the ability to consistently make good decisions through a combination of analysis, wisdom, experience, and judgment.
• You have the ability to balance the delivery of programs against the realities of a budget.
• You know how to motivate and influence a group of people to accomplish a goal.

You are a problem solver. 

• You enjoy working hard and look for challenges. 
• You are able to act and react as necessary, even if limited information is available.
• You are not afraid to take charge of a situation.
• You can overcome resistance to leadership and take unpopular stands when necessary.

Qualifications

• At least ten years of experience with HR and/or administrative services and/or operations and/or change management (Required)

• Possess a proven ability to work collaboratively as part of a team and an interest in building a strong organizational culture 
• A strategic mindset and ability to connect programs to organizational goals and outcomes 
• Display excellent and versatile oral and written communications skills including the ability to summarize detailed information to senior level audiences, and to adapt to meet the needs of the CEO
• Demonstrated commitment to the principles of equity, diversity, inclusion, access, and belonging with experience in implementing these principles 
• Effective team leadership while balancing competing priorities
• Demonstrated accomplishments in a senior management role, with a proven track record in building and managing effective teams 
• Demonstrated ability to mentor and coach senior staff members and coordinate between multiple programmatic areas  
• Ability to exercise sound judgment, make timely decisions and advise staff on multiple projects, priorities and deadlines while providing timely, comprehensive feedback 
• Demonstrate respect and professionalism clearly and consistently with all people 
• Exercise high and strict levels of confidentiality and use professional judgment and discretion 

• Proficiency with Microsoft Suite (Word, Excel, PowerPoint), Google Suite, Slack, and other technology tools that advance the portfolio of work (Required)
• Ability to be based in Harrisburg at least four (4) days each work week (Required)

Benefits

About Team Pennsylvania

Our Mission:  Working together for all Pennsylvanians in public-private partnership, Team Pennsylvania accelerates the commonwealth's long-term economic future. 

Who We Are: A dynamic, non-profit organization, Team Pennsylvania is a statewide entity co-chaired by the Governor and a private sector leader. We are the state's trusted neutral broker and convener, and we couple collaboration with strategic investment of public and private funds to accelerate Pennsylvania's economy. 

We convene Cross-Sector Collaboratives (CSCs) on the most transformative economic opportunities in Pennsylvania: agriculture, energy, and manufacturing, with plans to launch future collaborations in life sciences/biotech and innovation & technology. Each CSC includes the commonwealth's top policymakers and business leaders, as well as leaders of labor, academia, and nonprofits. 

Together, we tackle the issues that no one sector can address alone to position Pennsylvania as a leader among states and a competitor among nations, maximizing impact for the commonwealth while creating equity and economic opportunity for all Pennsylvanians.

Our Core Values are how we show up when we do this important work.

The Opportunity

In June 2022, Team PA's Board of Directors adopted a new strategic plan charting a growth-oriented course. Since then:

• We've increased our reach: Over 300 organizations began participating in our CSCs - from start-ups to Fortune 500s, from R1 universities to community colleges - along with leaders in labor, NGOs, and the public sector in our new mode of Cross-Sector Collaboration. 
• We've begun making an impact: The outputs of our work are slowly but surely leading to outcomes, particularly in energy, agriculture, and manufacturing. With every report, op-ed, and event, we're taking an action-oriented approach to long-term systems change work with our eye on the horizon. 
• We've grown our organization: Since 2022, we're doubled the size of our staff and our operating budget, as well as adopted a new brand identity to match this action-oriented, external-facing new way of working. 

As we continue to build momentum, we also need to build the organizational capacity to achieve our aspirational mission.