AddressAt Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.
We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.
Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.
Location:Remote
Senior Administrative Associate, Crozier
Crozier Fine Arts
Do you believe art has the power to change the way we see the world? If so, you understand the important role of everyone who touches art in all its forms, and we’d welcome your application to join Crozier Fine Arts’ dynamic and growing team.
We aim to be the primary service provider for the people and entities responsible for the care, movement, and long-term preservation of art and culture. To that end, our Senior Administrative Associate is responsible for assisting the Project/Program Administrator with daily tasks, such as invoicing, coordinating deliveries/transports to and from project locations, troubleshooting, monitoring purchases, and tracking hours.
WHAT WE OFFER
Medical, Dental, and Vision Insurance available immediately
7 Paid Holidays
Fidelity 401(k) with Company Match
Employee Stock Purchase Program
Tuition Reimbursement
Referral Bonuses
Pay: $28.00-$30.00/hr
Schedule: Available between 6 AM to 4 PM, 40 hours per week
Location: Remote
RESPONSIBILITIES:
AIMS entry such as: Internal tasks and Waybills, creating new projects for each phase each month
Tracking project numbers for crew reference,
Assist w/ EOM Invoicing: coordinating with customers for final SOV’s as well as working w/ CSC to get pencil SOV for invoice prep
Tracking all other vendors used to ensure costs are accurate and invoicing is submitted on time for EOM billing
Full Cycle Processing of United Rentals equipment - Booking Rentals, Tracking Invoices, Processing Payment. Additionally, monitoring of the rentals and initiating new rentals
Maintaining contracts and bookings with vendors. Examples include, set up Waste Management agreement and maintain account; set up Porta Potty contracts, if needed; and handle bookings of any other 3rd party services as needed.
Assisting vendors with scheduling, billing, troubleshooting, and emergency contact
Managing field calls for delayed trucks, changes to schedule, weather adjustments, emergency needs
Third Party Trucks: Book trucks based on 3 week look ahead (minimum 2 weeks out), obtain estimates for upcoming moves, load details and equipment needs. Additionally, coordinate w/ rep and NASM admin on load details, dates, site contacts, permits that may be needed. Schedule with loading dock, west terrace, and freight elevator
Must obtain confirm booking, loads, and weather backups 1 to 2 days prior to move and follow up with 3rd party for final cost and invoice, post move
CFA Trucks: Book trucks based on 3 weeks look ahead, coordinate w/ drivers/department heads/NASM admin team on load details, dates, site contacts. Also, schedule with loading dock, west terrace, and freight elevator for NASM
Monitoring Purchase request sheets for new purchases and approvals
Create POs and procuring items
New vendor set up
Coordinating with warehouse and crew to receive items
Planning materials trucks to get equipment and materials on site
Track Crew Labor Hours in LAW/Kronos, record hours in Quarterly timesheets
QUALIFICATION:
Bachelor’s Degree, required
2 to 3 years of administrative experience
Previous experience in Art Handling, Collection Management, or Art Transportation is preferred
Experience invoicing, payment processing, schedule management, and customer coordination is a must.
Understanding of industry standards and familiarity with the proper terminology behind art handling Familiarity with collection databases, such as TMS
Attention to detail
Willing to work in a fast paced and ever evolving project environment
Reasonably expected salary range: $58,300.00 - $72,900.00
Category: Administrative Services
Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.
Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.
If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to accommodationrequest@ironmountain.com. See the Supplement to learn more about Equal Employment Opportunity.
Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.
To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE
Requisition: J0069754
