Senior Administrative Assistant

Wiginton Fire Systems Jacksonville is seeking a Senior Administrative Assistant who has at least 5 years of administrative experience.

The selected candidate should have experience with permitting, HR/payroll administration, customer invoicing, accounts receivable, billing, handling customer concerns, and data entry.

The ideal candidate is:

• Encouraging and understanding to their peers and leadership.
• Has past Admin experience in the Construction, mechanical, or Fire sprinkler field.

Basic Position Duties

• Answer and direct phone calls
• Organize and schedule meetings and appointments.
• Complete Human Resources tasks including but not limited to new employee orientation, completion of background screenings, ensuring completion of required paperwork, and acting as a liaison for employees in HR-related matters.
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports.
• Provide technical support/assistance to administrative personnel.
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports.
• Handle contracts and invoices
• Provide general support to visitors and Wiginton employees.

Job Requirements

• High School Diploma or Equivalent (Degree Preferred)
• Complete understanding of Microsoft Office products (experience with ERP software, especially Microsoft Dynamics GP preferred)
• Minimum of Five Years’ experience as an Administrative Assistant
• Understanding of construction-related processes; including, but limited to H/R, Contracting, and office management.

We offer competitive pay and market-leading benefits including paid time off at 90 days, low-cost, high-quality health insurance, two retirement plans, and a great, low-drama working environment. If you are tired of finding a job and you want to find a home, we are the place for you. Our average Administrative Assistant has been with us for over 10 years. Take advantage of the rare opportunity to join an employee-owned company.

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• ERP systems: 2 years (Preferred)
• Administrative: 5 years (Required)
• Microsoft Office: 5 years (Required)
• Bamboo HR: 2 years (Preferred)

Work Location: In person