Security Badging Administrative Coordinator - Portland International Airport

The Security Badging Administrative Coordinator will provide direct administrative duties in full support of the Security Badging Office operation, while following all Federally-mandated regulations and directives. Join a group that can keep it professional, but enjoys having fun!
At the Port of Portland, we offer a competitive benefits package, including retirement through the State of Oregon Public Employees Retirement System (PERS), and a collaborative and diverse work environment. In this position, you'll have the opportunity to work on-site in our new Rental Car Center (RCC) building (on the 4th floor) at the Portland International Airport.

• Audit electronic and paper badge applications and I-9 documents.
• Add and update company badge authorizations in the Security Badging software system.
  • Communicate and coordinate with new Authorized Signatories.
  • Conduct weekly in-person software training classes for Authorized Signatories and prepare training materials.
  • Ensure companies have an active Authorized Signatory.
• Track and collect unreturned badges and conduct annual TSA Regulatory Security Badge and Security Key audits.
• Complete additional assigned responsibilities to include:
  • Process monthly badge billing,
  • Prepare weekly deposits,
  • Process daily key requests,
  • Process Customs seal approvals,
  • Perform monthly records retention duties,
  • Run various daily/weekly/monthly reports and analyze data,
  • Purchase operational supplies,
  • Process checkpoint and temporary access passes in the absence of the Security Compliance Specialist, and
  • Other administrative duties as assigned by the Security Badging Manager.

• Associate degree in Business, Customer Relations, Computer Applications or a related field.
• Minimum three (3) years' experience in an administrative/operations support role. Or the equivalent combination of education and/or relevant experience.
• Working knowledge/experience in the following is desired:
  • Microsoft Office Suite
  • High level of customer service to both internal and external contacts.
• Ability to pass and maintain a Criminal History Records check and Security Threat Assessment for a PDX Security Badge is required.

Demonstrated skills & abilities:

• Demonstrate commitment to valuing differences among individuals and a passion for being inclusive.
• Promote safety as a guiding principle and a regular practice in accomplishing work, focus on safety. improvements, and comply with safety and health policies and procedures.
• Proven team player that shows the utmost respect for others.
• Badging Office software, systems, and overall functions.
• Material for Authorized Signatory, Security and Airfield Driving topics.
• Perform high volume and detailed work with accuracy.
• Safeguard confidential and sensitive security information.
• Manage multiple tasks.
• Recognize identity and work eligibility documents and how to identify fraudulent documents.
• People and communication skills.

• Safety: The Port promotes safety as a guiding principle and practice in accomplishing work by complying with safety and health policies and procedures and consistently seeking improvements that support operational excellence.
• Diversity and Inclusion: At the Port, we don't just accept difference; we value and support it to create a culture of inclusiveness and fun. We are proud to be an Equal Opportunity Employer.
• EEO/Affirmative Action Policy Statement: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination and affirmative action.
• Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veterans preference for this job, please provide the qualifying documents as instructed during the application process.
• Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other safety-sensitive positions.
• ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources at 503.415.6000

Employment Type: Full-Time Administrative