Administrative Coordinator

About us

Joel B Shaw CPA is a boutique accounting firm specializing in services for business owners. Our team is dedicated to delivering exceptional service. As we continue to grow, we're looking for an Administrative Assistant who shares our commitment to excellence, professionalism, and client satisfaction.

Position Overview:

The Administrative Coordinator will play a vital role in our firm by managing client interactions, supporting daily operations, and ensuring our office runs smoothly. This position is perfect for someone with a strong administrative background, excellent organizational skills, and a passion for providing outstanding client service.

Responsibilities

• Act as the first point of contact for our clients, managing inquiries via phone and in-person with utmost professionalism.
• Efficiently schedule and coordinate appointments, meetings, and conference calls.
• Support billing and invoicing processes to ensure accuracy and timeliness.
• Offer comprehensive administrative support, including document management and office organization.
• Maintain office supplies inventory and place orders as needed.
• Ensure compliance with company policies and procedures.
• Handle sensitive and confidential information with integrity.
• Maintain a clean and organized office environment.

Requirements

• Proven experience in an administrative role.
• Knowledge of office management systems and procedures.
• Proficient in using computer software such as Microsoft Office Suite (SharePoint, Teams, Word, Excel, PowerPoint).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills and a professional demeanor.
• Ability independently problem-solve and effectively prioritize tasks.
• Attention to detail in a fast-paced environment.

Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as necessary to meet the needs of the organization.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Ability to Relocate:

• Tualatin, OR 97062: Relocate before starting work (Required)

Work Location: In person