Address
Form of workPosition Details
Position Information
Recruitment/Posting Title
Secretary II
Job Category
Staff & Executive - Administrative & Support
Department
UBHC-Brief Treatment-Edison
Overview
Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Secretary II for Brief Treatment Edison Outpatient Services within Rutgers University Behavioral Health Care.
The Secretary II provides secretarial support and administrative services for Edison Outpatient Services.
Among the key duties of this position are the following:
The Secretary II provides secretarial support and administrative services for Edison Outpatient Services.
Among the key duties of this position are the following:
- Performs typing assignments for the department.
- Provides secretarial assistance in conjunction with relevant meetings.
- Maintains appropriate log sheets and records needed for efficient operation of department.
- Completes appropriate internal paperwork (paper or electronic) required by the department, UBHC, and University.
- Greets patients and visitors in a prompt and courteous fashion as observed by supervisor and evidenced by feedback from staff, visitors, and callers.
- Handles telephone calls in a professional and helpful manner.
- Maintains an accurate filing system to meet needs of the department.
- Handles internal and external mail for the department.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Rotating
Work Arrangement
FLSA
Nonexempt
Grade
1850
Position Salary
Annual Minimum Salary
24.950
Annual Mid Range Salary
25.450
Annual Maximum Salary
26.210
Standard Hours
35.00
Union Description
Teamsters, Local 97
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
PERS
Qualifications
Minimum Education and Experience
- Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience.
- An additional year of experience is required in lieu of the secretarial program.
- College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Proficiency in Microsoft Office (Word, PowerPoint, Excel).
Preferred Qualifications
Equipment Utilized
- Computer
- Xerox machine
- Fax machine
- Telephone
Physical Demands and Work Environment
PHYSICALDEMANDS: Position requires standing to 1/3 of the time; requires walking under 1/3 time; requires sitting to 2/3 time; reach with hands and arms up to 2/3 time; climb or balance under 1/3 time, stoop, kneel, crouch, or crawl under 1/3 time, talk or hear over 2/3 time, requires lifting up to 10 pounds less than 1/3 time.
WORKENVIRONMENT: Moderate noise (examples: business office with computers and printers, light traffic).
WORKENVIRONMENT: Moderate noise (examples: business office with computers and printers, light traffic).
Special Conditions
Posting Details
Posting Number
23ST1737
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Off Campus
City
Edison
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
