Address
Form of workPosition Details
Position Information
Recruitment/Posting Title
Secretary I
Job Category
Staff & Executive - Healthcare - Administrative Services
Department
UBHC-Brief Treatment-Edison
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers The State University is seeking Secretary I in Outpatient Services within Rutgers University Behavioral Healthcare.
As the executive or senior level secretary, provides high level secretarial and administrative services for the Outpatient Services Office. Coordinates the activities for assigned projects and programs.
Among the key duties of this position are the following:
As the executive or senior level secretary, provides high level secretarial and administrative services for the Outpatient Services Office. Coordinates the activities for assigned projects and programs.
Among the key duties of this position are the following:
- As the senior level secretary, provides high level secretarial/administrative services and support for the department.
- Completes typing from tapes or drafts with 90-95% accuracy and ensures completion of typing assignments in accordance with established Unit format as observed by supervisor and feedback from staff.
- Provides secretarial assistance in conjunction with relevant meetings.
- Coordinates meeting arrangements on an as-needed basis in a professional and courteous manner as noted by supervisor.
- Responsible for accurate data entry and maintenance of all program records.
- Maintains records and generates reports needed for efficient operation of the department.
- Completes appropriate internal paperwork required by department, UBHC, and University.
- Within established guidelines, completes payroll timesheets on a biweekly basis with 90-95% accuracy as evidenced by feedback and supervisory observation.
- Receives and assists clients and visitors.
- Greets all callers in a prompt and courteous manner as observed by supervisor and evidenced by feedback from staff, visitors, and callers.
- Handles telephone calls in a professional and helpful manner.
- Answers incoming telephone calls promptly and refers to appropriate party as observed by supervisor and indicated by feedback from staff.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
FLSA
Nonexempt
Grade
2000
Position Salary
Annual Minimum Salary
27.010
Annual Mid Range Salary
27.510
Annual Maximum Salary
28.340
Standard Hours
35.00
Union Description
Teamsters, Local 97
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
PERS
Qualifications
Minimum Education and Experience
- Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience required.
- An additional year of experience is required in lieu of the secretarial program.
- College credits may be substituted on a year-for-year basis for secretarial experience.
- Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Proficiency in typing and word processing skills required.
- Microsoft Office experience required. Good external and internal customer service skills.
Preferred Qualifications
- Knowledge of PeopleSoft and procurement policies and procedures preferred.
Equipment Utilized
Physical Demands and Work Environment
PHYSICALDEMANDS:
- Moderate physical effort (lift/carry up to 50 pounds).
- Walking throughout the program space throughout the day.
- Frequently prolonged sitting and data entry.
- Frequently talks and listens to people on the telephone, and intermittently walks, bends, stretches, pushes and pulls.
WORKENVIRONMENT:
- Fast-paced work environment in a clean, well-lit, active setting.
- Client presence in the program throughout the work day with client crisis occurring frequently.
- Ongoing contact with patient population.
Special Conditions
Posting Details
Posting Number
23ST2716
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Piscataway (RBHS)
City
Piscataway
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
