Scheduling Coordinator: 80 hrs/pay period (Day)

Position: Scheduling Coordinator
Department Long Term Care Nursing
Reports to: Director of Nursing Senior Living
Days/Hours: 8:00am – 4:30pm
FLSA/FTE: Hourly (80 Bi-weekly)

Job Summary

To assist in maintaining an organized and efficient Long Term Care nursing department. Responsible for completing the nursing department schedule.

Responsibilities

• Maintain current personnel data for preparation of the monthly schedule.
• Maintain up to date master schedule and provide to new employees.
• Provide communication as to when requests are due, and the schedule will be completed.
• Assist in developing scheduling guidelines.
• Assist DON in managing PTO requests.
• Enters exceptions and reviews all timesheets prior to DON approval.
• Develop and revise necessary computerized forms to meet regulations and promote efficiency.
• Assist Materials Management with supply needs.
• Monitor and order stock meds weekly and obtain as needed.
• Participate in quality assurance (Q.A.).
• Update and print resident lists as needed.
• Regard each medical record as highly confidential.
• Ensure medical records policies and procedures are carried out.
• Answer lights promptly and meet the resident’s needs.
• Promote orderliness in the nursing department and develop systems to maintain it.
• Administrative duties as delegated by CC Nursing Administration.
• Observe and Monitor CNA activities and quality of care.
• Onboarding of CNAs.
• Manage agency apartments including scheduling and cleaning of apartments in between staff assignments.
• Ability to cover resident needs as they arise including CNA/dining aide/activities duties.
• Complete required annual education lessons.
• Perform other duties as requested by supervisor.

Core Competencies

• Excellent computer skills.
• Ability to organize time and set priorities.
• Able to fluently read and write English.
• Ability to work with frequent interruptions.
• Caring, patient, and flexible.
• Attention to detail.
• Shows initiative and good judgement.

Education/Experience/Licensure

• CNA Certified or willing to obtain within 6 months of hire.
• Preferred experience in long term care, medical secretary, and/or scheduling.

Working Environment/Physical Demands

• Prolonged periods of sitting. Frequent walking, squatting, pulling, pushing, and bending.
• Must be able to lift and carry up to 35 pounds at times.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

JHMS is committed to the full inclusion of all qualified individuals. As part of this commitment. JHMS will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed, please contact the Human Resources Department.